Admin Executive (Contract Support)

CBRE; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading real estate services firm in Malaysia is seeking an Admin Executive to manage and coordinate contract fulfilment. Responsibilities include client feedback management, contract negotiations, and compliance assurance. Ideal candidates should have at least 1 year of experience in Admin or Finance, strong communication skills, and proficiency in Microsoft Office. This position involves planning for staffing and ensuring service levels and performance indicators are met.

Qualifications

• Minimum 1-year experience in Admin or Finance Industry.
• Ability to provide efficient, timely, reliable and courteous service.
• Excellent written and verbal communication skills.

Responsibilities

• Manage incoming feedback from Client and create Work Orders.
• Review contracts to ensure compliance with legal guidelines.
• Negotiate contracts and monitor fulfillment of obligations.
• Ensure compliance with safety regulations and conduct assessments.
• Mentor and coach team members.

Skills

Customer service

Communication

Organization

Analytical skills

Microsoft Office proficiency

Job description

Admin Executive (Contract Support)

Job ID

194801

Posted

08-Aug-2025

Role type

Full-time

Areas of Interest

Accounting/Finance, Legal, Transaction Management

Location(s)

Johor Bahru - Johor - Malaysia, Kapit - Sarawak - Malaysia, Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia, Singapore - Singapore

About the Role:

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract. and other duties.

What You’ll Do:

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System

• Reviews contract and service agreements to ensure the service level comply with legal, guidelines, budget as well as with client procedures.

• Negotiates and interprets contracts, and monitors fulfilment of contractual obligations

• Ensuring compliance with safety regulations, conducting risk assessments and implementing safety measures.

• Provides recommendations of approval or alternation solutions.

• Interfaces with the Accounting Department on invoicing and PO insurance issues.

• Accountable for administration and execution of Supplier / Vendor Performance.

• Identify opportunities for improvement, develop and manage budget for facility operations.

• Provides formal supervision to individual employees within single functional or operational area.

• Plans and monitors appropriate staffing levels and utilization of labour, including overtime.

• Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

• Single point of contact and accountable for overall portfolio

• Responsible for all aspects of facilities management operations

• Perform client and financial reporting

• Ensure all service levels (including key performance indicators) are met

• Comfortable with weekend work – Coordinate and escort vendors on Saturdays

• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need:

• Minimum 1-year experience of working in Admin or Finance Industry

• Experience of working within a demanding fast paced environment involving high levels of customer care

• Ability to provide efficient, timely, reliable and courteous service to customers

• Ability to effectively present information.

• Ability to respond effectively to time sensitive situations.

• Proficiency in Microsoft Office suite

• Excellent written and verbal communication skills. Strong organizational and analytical skills

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)