Admin Executive

JESS Technology Sdn Bhd; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial electronics repair company in Malaysia is looking for an administrative assistant to manage the director's schedule and oversee HR functions. The ideal candidate should have a diploma, at least two years of experience, and strong communication skills in English, Mandarin, and Bahasa Malaysia. This position offers RM 100,000 personal insurance coverage, a competitive salary plus allowances, and company trips. Join a positive and fun working environment.

Benefits

RM 100,000 Personal Insurance Coverage

Salary plus allowances

Company trips

Competitive package for the right candidate

Qualifications

• At least 2 years of working experience in the related field.
• Proficient in Mandarin to communicate with Mandarin-speaking clients.
• Good verbal and written communication in English and Bahasa Malaysia.

Responsibilities

• Set up meetings and manage director's schedule.
• Oversee HR functions including recruitment.
• Conduct research and provide summaries to the director.
• Plan travel arrangements for director and business partners.
• Attend corporate dinners and events.

Skills

Good communication skill

Detail-oriented

Analytical skills

Multitasking

Time management skills

Education

Diploma or related administrative course

Tools

Microsoft Office

Job description

Join Us if you want to be part of OUR LEADER: Happy, Positive and Fun Working Environment.

Malaysia Largest Industrial Electronic Repair Company!

Award Winning Company! The 11th Malaysia Power Brand | 100 Most Influential Young Entrepreneur

Over 10 years of Strong Establishment! (KL, JB, Penang, Ipoh, Batu Pahat, N. Sembilan, Thailand, Singapore)

RM 100,000 Personal Insurance Coverage for you!

Job Responsibilities

• Set up meetings, appointments and manage Director schedule for all events.
• Ensure smoothness of Dept Daily Activity.
• Perform ad hoc assignments from Management.
• Manage all inward and outward documentation, investment, email and draft responses for Director approval.
• Coordinate meetings, follow up strategic activities and communicate with the management team and staff. Prepare updates and reports for these activities to Director.
• Oversee all aspects of the HR function including Recruitment and related documents.
• Ensure smooth onboarding & off‑boarding process.
• Maintain professionalism when handling sensitive information with discretion and confidentiality.
• Conduct research on various topics, gather information, and provide summaries and reports to Director.
• Plan travel, including flights, accommodation and ground transportation.
• Manage international business partner and principal travel itineraries and hotel bookings.
• Attend corporate dinners and business events together with Director.
• Able to travel locally and overseas.

Job Requirements

• At least a Diploma or related administrative course.
• Good communication skill and reporting skill.
• Detail‑oriented with good analytical skills, integrity and a high degree of commitment.
• Good communication verbal and written in English, Mandarin and Bahasa Malaysia. Proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.
• Proficient in Microsoft Office.
• At least 2 years of working experience in the related field.
• Multitasking and good time management skills.

Benefits

• RM 100,000 Personal Insurance Coverage.
• Salary plus allowances.
• Company trips and other benefits.
• Competitive package for the right candidate.