Admin Executive

Konica Minolta Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology firm in Malaysia is seeking an Administrative Executive to perform a variety of clerical tasks, including document processing, record keeping, and office support services. The ideal candidate will have a Bachelor's Degree in any business field and at least 2 years of related experience. This role offers comprehensive medical and dental coverage, a 2-month contractual bonus, and career growth opportunities. Good communication skills in English, Malay, and Mandarin are essential.

Benefits

2-month contractual bonus

Additional 4% EPF company contribution

Comprehensive medical coverage

Career growth opportunities

Qualifications

• At least 2 years of related working experience.
• Preferably specializing in Administrative / Clerical roles.

Responsibilities

• Responsible for administrative procedures related to invoicing and delivery orders.
• Maintain stock control and inventory management.
• Handle routine accounting procedures and keep transaction records.
• Answer daily service complaint calls and compile reports.
• Monitor, prepare Service Agreements, and process related documents.
• Keep records of documents under the Company's ISO standards.
• Handle telephone enquiries and manage incoming/outgoing mail.
• Perform general office administration functions.

Skills

Good communication skills in English

Good communication skills in Malay

Good communication skills in Mandarin

Education

Bachelor Degree or equivalent in All Business Field

Job description

Job Brief

Performs a variety of clerical tasks and administrative duties such as document processing, record keeping, report compilation, stock inventory and other office support services as directed by Superior.

Job Responsibilities

• Responsible for administrative procedures associated with recording and collating records for preparation of invoicing, delivery orders and other documents in connection with sales, service and deliveries.
• Maintaining stock/consumables goods control, inventory, stock movement, issues stock and makes requisitions for replacement.
• Handles routine accounting procedures and keeps records of transactions, banking transactions, receipts and statements, Debtors Ageing and collection. Prepares statements and reminder letters.
• Answering and recording daily service complaint calls for further distribution to technical staff.
• Compiles reports for information of management.
• Monitor, prepares Service Agreements and contracts and handles documents processing in relation to meter reading.
• Responsible for updating, keeping records of all documents under the scope of the Company's ISO 9001:2000.
• Deals with telephone enquiries, take messages, receives clients, ascertains their requests and directs them accordingly.
• Handles incoming and outgoing mail, sorting and distribution.
• General administration functions in the areas of daily office operations, stationery supplies etc.
• Perform other related duties as and when directed by superior.

Job Requirements

• Candidate should possess a Bachelor Degree or equivalent in All Business Field.
• Preferably at least 2 years of related working experience.
• Preferably Executive specializing in Administrative / Clerical or equivalent.
• Good communication skills in English, Malay, Mandarin language for both spoken and written.

Why Join Us?

• 2-month contractual bonus to reward your performance.
• Additional 4% EPF company contribution—more savings for your future.
• Comprehensive medical and dental coverage to keep you healthy and covered.
• Global brand with a culture of innovation and collaboration.
• Career growth and training opportunities.