Admin Executive

Solarvest; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent renewable energy firm in Malaysia seeks an Administrative Assistant to support management in scheduling, preparing meeting materials, and maintaining confidential documents. Ideal candidates will have a diploma or degree in Business Administration and possess strong organisational, communication, and Microsoft Office skills. The role is suitable for fresh graduates eager to learn. Perks include medical coverage, a monthly phone allowance, and free breakfast at the office.

Benefits

Medical & insurance coverage

Free office breakfast + 50% parking claims

Phone & wellness allowance every month

Qualifications

• Fresh graduates are encouraged; internship experience is a plus.
• Good written and verbal communication skills in English.
• Able to work independently with supervision.

Responsibilities

• Coordinate schedules, meetings, and appointments for management.
• Prepare meeting materials including agendas and minutes.
• Maintain documents, reports, and records confidentially.

Skills

Organisational skills

Time management

Communication (English)

Attention to detail

Proficiency in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration

Job description

Key Responsibilities:

• Assist in coordinating schedules, meetings, and appointments for management.
• Support preparation of meeting materials such as agendas, minutes, reports, and presentations.
• Assist in tracking follow-ups and action items arising from meetings.
• Assist in preparing, organising, and maintaining documents, reports, and records.
• Handle information and documents with confidentiality and professionalism.
• Assist in coordinating logistics for meetings, internal events, and company activities.
• Support internal administrative processes and documentation.
• Provide administrative support for ad-hoc tasks and projects assigned by management.
• Learn and support management‑related administrative processes and workflows.
• Proactively assist in improving administrative efficiency and organisation.

Qualifications:

• Diploma or Bachelor’s Degree in Business Administration, Management, or related fields.
• Fresh graduates are encouraged to apply; relevant internship experience will be an advantage.
• Good organisational and time‑management skills.
• Good written and verbal communication skills in English (Mandarin is an added advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Positive learning attitude, responsible, and detail‑oriented.
• Able to work independently with guidance and supervision.

Perks You’ll Love at Solarvest

• Medical & insurance coverage.
• Free office breakfast + 50% parking claims.
• Phone & wellness allowance every month.