Admin Executive

Dawal Corporate Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate entity in Kuala Lumpur seeks a detail-oriented Admin Executive to support daily operations. This role involves managing paperwork, ensuring effective communication, and handling various tasks to maintain efficiency. Ideal candidates possess a diploma/bachelor's degree, with organizational and time management skills as essential attributes. Proficiency in Microsoft Office and the ability to communicate in English and Mandarin are preferred. Opportunities for career development are offered within a supportive work environment.

Benefits

Contributions to EPF and SOCSO

Monthly parking allowance

Phone allowance for work-related usage

Performance-based bonuses

Opportunities for career growth

Qualifications

• Excellent organisational and time management skills.
• Strong communication and interpersonal skills, effective with stakeholders.
• Attention to detail and a proactive approach to problem-solving.

Responsibilities

• Manage and organize paperwork and documentation.
• Coordinate schedules, meetings, and appointments.
• Handle incoming calls, emails, and inquiries.
• Assist in managing billings and inventory.
• Maintain and update files, databases, and records.

Skills

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Problem-solving mindset

Proficiency in Microsoft Office

Flexibility

Education

Diploma/Bachelor’s degree in any field

Tools

AutoCount

Job description

We are seeking a detail-oriented and highly organized Admin Executive to support daily administrative operations. This role involves managing paperwork, ensuring smooth communication, and handling various administrative tasks to keep operations efficient. The successful candidate will thrive in a fast-paced environment and contribute to the overall success of the team by staying proactive and focused on task completion.

Key Responsibilities

• Manage and organize paperwork and documentation, ensuring accuracy and confidentiality
• Coordinate schedules, meetings, and appointments for management and staff
• Handle incoming calls, emails, and inquiries
• Assist with preparing reports, presentations, and other business documents
• Assist in managing billings and inventory via business management software.
• Maintain and update files, databases, and records in an organized and accessible manner
• Process and track orders, invoices, and receipts in a timely manner
• Coordinate logistics, including shipment tracking, inventory management, and transportation arrangements
• Perform general office duties such as photocopying, scanning, and filing
• Liaise with suppliers, vendors, clients, and other departments to ensure smooth communication and operations
• Provide support to the team in various tasks as required

Job Requirements

• Candidate must possess at least Diploma/Bachelor’s degree in any field
• Preferably the candidate has experience in an administrative or accounting role
• Fresh graduates are encouraged to apply
• Excellent organisational and time management skills
• Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels
• Proficient in the use of Microsoft Office applications (Word, Excel, PowerPoint) and business management softwares (AutoCount)
• Attention to detail and a problem-solving mindset
• Flexible and adaptable to changing priorities and demands
• Required Language(s): English, preferable for candidate who can speak and write Mandarin as the role may need to communicate with mandarin-speaking stakeholders

Compensation & Benefits

• Contributions to EPF and SOCSO
• Monthly parking allowance
• Phone allowance for work-related usage
• Performance-based bonuses
• Opportunities for career growth and development in a supportive work environment