Admin Executive

CRBC; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading construction company in Kuala Lumpur is seeking an experienced administrative professional to manage office operations and support the management team. The ideal candidate should have a diploma or degree in business administration and 2–5 years of administrative experience, along with proficiency in English, Mandarin, and Bahasa Malaysia. Tasks include coordinating with the China team, managing schedules, and assisting with meeting preparations. Strong organizational skills are essential, and experience in Chinese enterprises is advantageous.

Qualifications

• 2–5 years of administrative work experience preferred.
• Strong organizational skills and attention to detail.
• Experience in Chinese enterprises is a plus.

Responsibilities

• Handle daily administrative tasks and overall office operations.
• Cooperate with the China management team on daily matters.
• Assist in scheduling meetings and travel arrangements.
• Manage office supplies and liaise with vendors.

Skills

Proficiency in English

Proficiency in Mandarin

Proficiency in Bahasa Malaysia

MS Office skills

Organizational skills

Ability to work independently

Teamwork spirit

Education

Diploma/Degree in Business Administration, Management, or related fields

Job description

Responsibilities

• Handle daily administrative tasks and provide overall office operation support
• Professionally answer, screen incoming calls, accurately take and relay messages
• Coordinate closely with the China management team on daily matters
• Prepare documents, reports, meeting materials, and ensure standardised filing
• Assist in scheduling meetings, business appointments, and travel arrangements
• Manage office supplies, liaise with vendors, and support office environment maintenance
• Facilitate internal communication to ensure smooth office workflows
• Accompany management to meetings (when required) to take minutes and provide administrative support
• Complete other administrative tasks assigned by management

Job Requirements

• Diploma/Degree in Business Administration, Management, or related fields
• 2–5 years of administrative work experience is preferred
• Proficient in English, Mandarin, and Bahasa Malaysia (Mandarin is mandatory due to frequent coordination with the China team)
• Skilled in MS Office (Word/Excel/PowerPoint) and business email correspondence
• Strong organisational skills, attention to detail, and ability to manage multiple tasks efficiently
• Highly responsible, able to work independently with minimal supervision
• Positive attitude, good teamwork spirit, and strong sense of accountability
• Available to accompany management to external meetings as needed
• Experience working in Chinese enterprises is considered an additional advantage