Admin Executive

Jobstreet Malaysia; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment platform is seeking a dedicated individual to provide comprehensive administrative support to the Director in Kuala Lumpur. The role requires strong bilingual communication skills in English and Mandarin along with experience in clerical tasks and effective multitasking. Responsibilities include managing the Director's calendar, handling confidential matters, and assisting with personal events. Candidates with a diploma or degree in Business Administration are encouraged to apply. This position offers a dynamic work environment with various administrative challenges.

Qualifications

• 1-2 years of relevant working experience.
• Able to communicate well in English and Mandarin.
• High level of common sense.

Responsibilities

• Provide administrative and project support to the Director.
• Manage the Director’s calendar and communications.
• Handle sensitive information with confidentiality.

Skills

English Communication

Mandarin Communication

Clerical Skills

Multitasking

Task Prioritization

Education

Diploma or Degree in Business Administration or related field

Job description

Qualifications

• At least 1-2 years of relevant working experience.
• Diploma or Degree in Business Administration, Secretarial Studies, or related field. Fresh graduates with good attitude are encouraged to apply
• Able to communicate well in English and Mandarin (spoken and written). Proficient in Mandarin to effectively communicate with Mandarin-speaking guests and translate Chinese documents to English or Malay.
• Candidate must possess high level of common sense.
• Candidate must also work well under pressure and multitask with efficiency.
• Clerical skills and administrative assistance.
• Experience in scheduling and good in communication with high level management.
• Ability to prioritize tasks and work efficiently.

Job Scope

• Provide comprehensive administrative and project support to the Director including data entry, filing, document management and etc.
• Assist in managing the Director’s calendar, appointments, and communications to ensure smooth daily operations.
• Assist the Director's PA to prepare, arrange, coordinate and deliver festive gifts to business associates /stakeholders.
• Manage personal and confidential matters for Directors such as banking, memberships renewal, vehicles insurance, maintenance services & road tax registration and any other ad-hoc related matters.
• Handle sensitive information with confidentiality and professionalism at all times.
• Work with Director's PA in upkeep files and records in an organized and secure manner.
• Provide support during Director's personal events and guests visiting.
• Assist in driver job coordination when required.
• Run personal errands and managing household tasks as requested.
• Support on special tasks and ad-hoc projects assigned by the Director.

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