Admin Executive

Centific; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing technology company in Johor is seeking an Administrative Support professional to handle various responsibilities. Candidates must have a minimum of 2 years of experience and possess a Bachelor's degree or Diploma in any discipline. Key skills include proficiency in MS Office, strong communication, coordination, and organizational abilities. The role involves managing schedules, making travel arrangements, and supporting the HR department with recruitment activities. Competitive benefits and a collaborative environment await you.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Self-starter who can work independently and effectively.
• Experience in admin and vendor management is essential.

Responsibilities

• Handle various administrative responsibilities including calls and messages.
• Manage calendar schedules and make travel arrangements.
• Purchase office supplies and coordinate staff schedules.
• Maintain business licenses and ensure facility maintenance.
• Assist HR with recruitment and onboarding activities.

Skills

Strong communication skills

Coordination abilities

Interpersonal skills

Proficiency in MS Office

Organizational skills

Time-management skills

Quick-thinking

Experience with admin management

Education

Bachelor’s degree or Diploma in any discipline

Job description

The Job

Your Role and Responsibilities

• Handling various administrative responsibilities such as answering phone calls, taking, and conveying messages, making appointments, ordering office supplies, etc
• Handling and managing calendar schedules of management, making travel arrangements, logistics, booking hotels for visitor(s), arranging for audio‑video equipment for the meetings
• Provide office support by purchasing company monthly beverages, sanitary items, stationeries, and handling festival company decorations, coordinating the time schedules with the employees, and arranging food and other necessities.
• Coordinating with the housekeeping staff for daily activities
• Maintaining and renewing business licenses with MBJB
• Ensure facilities maintenance by handling access card, face recognition setting, and CCTV setting
• Liaising with internal and external agencies for smooth administrative functioning
• Monitoring daily attendance and handling IT assets inventory for the branch
• Organizing, compiling, and updating company records and documentation
• Assisting the HR department in recruiting activities such as onboarding candidates, issuing laptops etc.
• Assisting the HR department in scheduling, coordinating, and executing office events
• Helping the department heads as and when required

Job Requirements

• 2 years of experience is required
• Bachelor’s degree or Diploma, Certificate in any discipline
• Self‑starter with the ability to work independently
• Ability and willingness to perform administrative tasks as required
• Excellent communication, coordination, and interpersonal skills
• Proficiency in MS Office is a must
• Quick‑thinking, planning, coordinating, and executing skills
• Excellent organizational and time‑management skills
• Experience with admin and vendor management

Join a growing company using technology to help tackle enterprises’ toughest challenges.