Admin and Accounts Assistant

Gambatte Creative Marketing; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A marketing firm in Kuala Lumpur is seeking a candidate to provide HR and administrative support. The ideal applicant should hold a diploma or degree in HR, Finance, or Accounting, and possess 1-2 years of relevant experience, preferably in an advertising agency or media sector. Proficiency in Mandarin, English, and Bahasa Malaysia is essential. Responsibilities include managing office operations, assisting with recruitment, and handling payroll processes. Adaptability to a dynamic startup environment is critical.

Qualifications

• 1-2 years of relevant experience preferred in advertising agencies or media.
• Ability to adapt to a fast-paced startup environment.
• Strong sense of responsibility and professional ethics.

Responsibilities

• Daily operation and maintenance of the office.
• Assist in recruitment processes including publishing job descriptions.
• Manage employee attendance and assist with payroll.

Skills

Proficient in Mandarin

Proficient in English

Proficient in Bahasa Malaysia

Proficient with Microsoft Office

Basic understanding of Malaysian labor laws

Education

Diploma or degree in HR, Finance, Accounting

Tools

AutoCount

SQL

Xero

Job description

Candidate Requirements

• Educational Background: Diploma or degree in Human Resources (HR), Finance, Accounting, or related field.
• Work Experience: 1‑2 years of relevant experience; preferred in advertising agencies, media, or MCN industry.
• Language Skills: Proficient in Mandarin, English, and Bahasa Malaysia (BM). Fluency in Mandarin is essential; requires good command of Malay and English for government agency affairs and business correspondence.
• Software Skills: Proficient with Microsoft Office (especially Excel) and basic accounting software such as AutoCount, SQL, or Xero.
• Professional Knowledge: Basic understanding of Malaysian labor laws, EPF, SOCSO, EIS, and PCB declarations.
• Personal Qualities: Meticulous, strong sense of responsibility, high professional ethics for handling confidential financial and personnel information.
• Work Attitude: Ability to adapt to fast‑paced, dynamic startup environment and solve problems independently.

Administrative Support

• Daily operation and maintenance of office: procurement of supplies, delivery/receipt of couriers, asset management.
• Drafting, typesetting, printing, and digital archiving of company documents.
• Coordinating daily meeting schedules and receiving visiting partners or artists.
• Liaising with property management or suppliers for repairs, cleaning, and basic facility issues.

HR Support

• Assist recruitment process: publishing job descriptions, screening resumes, arranging interview appointments.
• Employee onboarding and offboarding procedures; maintain and update employee personal files.
• Assist processing monthly payroll; ensure accurate calculation of EPF, SOCSO, EIS, and PCB.
• Record and manage employee attendance, overtime reports, sick leave, and annual leave applications.

Accounting Support

• Daily bookkeeping, data entry, and simple financial reconciliation.
• Issue sales invoices, follow up on collections, ensuring clear cash‑flow records.
• Review and process employee expense claims and ensure compliance with company policies.
• Process supplier payment requests; assist preparing basic monthly financial statements.
• Liaise with external auditors, tax advisors, or company secretaries for statutory documentation.

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