ADMIN COORDINATOR - INDUSTRIAL RELATIONS (HUMAN RESOURCE DIVISION)

Penang Water Supply Corporation; Penang; On-site; MYR 100,000 - 150,000; Part time

Job summary

A public service organization in Malaysia seeks an Admin Coordinator for the Human Resource Division. The role involves providing clerical and administrative support, ensuring compliance with company procedures, and facilitating communication between management and unions. The ideal candidate should have a diploma in Business Administration or Human Resource, a minimum of two years of experience, and proficiency in both Bahasa Malaysia and English. This position is contracted for one year, with potential for permanent placement based on performance.

Qualifications

• Minimum two years working experience in a related field.
• Experience in Industrial Relations is an added advantage.
• Able to work independently with minimum supervision.

Responsibilities

• Provide clerical and administrative support to the Industrial Relation Executive.
• Ensure timely preparation, filing and safekeeping of documents.
• Assist in communication and coordination between Management, Unions and external parties.

Skills

Communication skills

Interpersonal skills

Analytical skills

Proficiency in Bahasa Malaysia

Proficiency in English

Education

Diploma in Business Administration / Human Resource

Tools

Microsoft Office

Job description

ADMIN COORDINATOR - INDUSTRIAL RELATIONS (HUMAN RESOURCE DIVISION)

ADMIN COORDINATOR (HUMAN RESOURCE DIVISION)

Responsibilities:

• To provide clerical and administrative support to the Industrial Relation Executive
• To ensure timely preparation, filing and safekeeping of documents related to Industrial Relations
• To assist in the communication and coordination between Management, Unions and external parties
• To support scheduling, tracking and monitoring internal investigations and domestic inquiry matters
• To maintain records to ensure compliance with the Company’s Standard Operating Procedures (SOP)
• To assist in preparing reports, minutes related to Industrial Relations
• Assist in preparing draft correspondence, simple letters, notices, and documentation under the guidance of the Industrial Relations Executive.
• Support the Executive in liaising with external agencies (MEF, IR Department, Labor Office) by preparing documents and arranging logistics
• Liaise with staff, unions, and relevant internal departments to pass information or collect documents as instructed.
• Perform any other clerical or administrative duties assigned by the superior from time to time.

Requirements:

• Diploma in Business Administration / Human Resource or equivalent qualification and approved by Malaysian Government
• Minimum two (2) years working experience in related field
• Experience in Industrial Relations would be an added advantage
• Proficient in both written and spoken Bahasa Malaysia and English
• Good communication and interpersonal skills
• Able to work independently with minimum supervision
• Computer literate in Microsoft Office & Analytical Skills

Position offered is on contract for one ( 1 ) year prior to the absorption into permanent post which will be subjected to the job performance.

Interested candidates are encouraged to APPLY ONLINE together with updated particulars on personal, qualifications, experience, stating present and expected salary, contact number togetherwith a recent photograph on or before 16 JANUARY 2026.

Only shortlisted candidates will be notified.

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