Admin Clerk

Local Assembly Sdn Bhd; Gelang Patah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local assembly company in Gelang Patah is seeking a candidate for Shipping & Subcontractor Coordination. The role involves preparing picking lists, coordinating shipments, and maintaining inventory records. Candidates should possess at least a high school diploma or a diploma in a related field, be proficient in Microsoft Office and ERP systems like SYSPRO, and have strong organizational and communication skills. This position requires multitasking in a fast-paced environment while collaborating with various teams.

Qualifications

• Minimum SPM or Diploma in Business Administration, Logistics, or a related field.
• Proficient in Microsoft Office applications and ERP systems (preferably SYSPRO).
• Strong organizational, communication, and coordination skills.

Responsibilities

• Prepare picking lists, delivery orders, and update K9 reports for raw material issuance.
• Issue and update subcontractor job orders and delivery schedules.
• Record subcontractor incoming goods transactions in the ERP system.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Detail-oriented

Education

Minimum SPM or Diploma in Business Administration or Logistics

Tools

SYSPRO

Job description

Shipping & Subcontractor Coordination

Prepare picking lists, delivery orders (DO), and update K9 reports for raw material issuance to subcontractors.

Issue and update subcontractor job orders and delivery schedules.

Record and update subcontractor incoming goods transactions in the SYSPRO system.

Support the updating of Goods Received Notes (GRN) for subcontractors and suppliers.

Warehouse & Delivery Coordination

Prepare customer picking lists and delivery orders.

Coordinate daily shipment arrangements with store personnel and the TMP truck PIC.

Liaise closely with the store team on all inbound and outbound documentation and daily delivery preparations.

Inventory & Accounts Support

Perform monthly inventory updates and stock reconciliation in SYSPRO.

Match supplier delivery orders and invoices for Accounts Department verification.

Update and maintain the Daily Sales Report.

Documentation & Administrative Support

File and maintain all records and documentation in an organized and systematic manner.

Provide administrative support to the Production Clerk and Head of Department (HOD) in daily operations and follow-up on outstanding tasks.

Assist the HOD in liaising with the Production team regarding stock output, inventory status, and delivery arrangements.

Requirements

Minimum SPM or Diploma in Business Administration, Logistics, or a related field.

Proficient in Microsoft Office applications and ERP systems (preferably SYSPRO).

Strong organizational, coordination, and communication skills.

Detail-oriented, responsible, and able to multitask in a fast-paced working environment.

Able to work independently as well as collaboratively with cross-functional teams.

Application Questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Clerk?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?