Admin Assistant (WFH)

3X Advisor; Pahang; On-site; MYR 30,000 - 45,000; Full time

Job summary

A consultancy firm in Malaysia is looking for a diligent Consultant Admin to support the consultant team. The candidate will handle administrative tasks, ensure effective client communication, and perform data management using various tools. The ideal applicant has experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. This role requires attention to detail and the ability to work both independently and collaboratively.

Qualifications

• Proven experience in administrative or support roles.
• Ability to work independently and collaboratively.
• High level of discretion when handling sensitive information.

Responsibilities

• Assist consultants in reviewing CTOS reports.
• Initiate communication with clients.
• Perform data entry tasks to update client information.
• Maintain and update relevant databases.
• Analyze customer profiles for decision-making.
• Draft agreements and contracts accurately.
• Collect client documents through online platforms.
• Manage and prioritize emails effectively.
• Collaborate with consultants to improve processes.
• Provide general administrative support.

Skills

Attention to detail

Strong organizational skills

Excellent written communication

Microsoft Office proficiency

Google Workspace proficiency

Job description

We are currently seeking a diligent and detail-oriented individual to join our team as a Consultant Admin. In this role, you will play a crucial part in supporting our consultant team by handling administrative tasks and ensuring seamless communication with our clients.

Responsibilities

• Assist consultants in reviewing CTOS reports for customers and providing relevant insights.
• Initiate communication with clients by sending introductory messages.
• Perform accurate data entry tasks to update client information and project statuses.
• Maintain and update Google Sheets or other relevant databases with the latest client information and project progress.
• Analyze customer profiles based on provided pay slips and other relevant documents to facilitate decision-making processes.
• Draft agreements, contracts, and other legal documents with precision and attention to detail.
• Collect necessary documents from clients through online platforms and ensure proper labeling and organization.
• Efficiently manage and prioritize emails, ensuring timely responses and follow-ups with clients.
• Collaborate with the consultant team to streamline administrative processes and improve efficiency.
• Provide general administrative support as needed, including but not limited to scheduling meetings, preparing presentations, and organizing documents.

Requirements

• Proven experience in administrative or support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs, Gmail, Drive).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent written communication skills with a keen attention to detail.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• High level of discretion and professionalism when handling sensitive information.
• Flexibility and adaptability to thrive in a fast-paced and dynamic work environment.