Admin Assistant - Sales Coordinator

K. Seng Seng Corporation; Seremban; On-site; MYR 20,000 - 100,000; Full time

Job summary

A company in Malaysia is seeking an Admin Assistant - Sales Coordinator to support sales documentation and inventory management. The ideal candidate is a fresh graduate with a positive attitude and basic skills in Microsoft Excel and Word. Responsibilities include preparing delivery orders, stock transfers, and coordinating dispatches. Comprehensive training will be provided, making this an excellent opportunity for entry-level applicants.

Qualifications

• Fresh graduates are strongly encouraged to apply.
• No prior work experience required — comprehensive training will be provided.
• Positive attitude, willingness to learn, and strong attention to detail.

Responsibilities

• Prepare Delivery Orders, Invoices, and Sales Orders.
• Process Stock Transfers between locations or projects.
• Check Packing Lists and verify quantities.
• Coordinate with the warehouse for timely dispatch of goods.
• Maintain accurate documentation for audits.

Skills

Basic knowledge of Microsoft Excel

Basic knowledge of Word

Good organizational skills

Good communication skills

Education

Fresh graduates

Job description

Admin Assistant - Sales Coordinator (Entry Level / Fresh Graduates Welcome)

Prepare Delivery Orders (D.O.), Invoices, and Sales Orders.

Prepare Dispatch Notes and Transfer Notes for outgoing shipments.

Prepare and issue Credit Notes as required.

1. Sales Documentation & Invoicing

• Prepare Delivery Orders (D.O.), Invoices, and Sales Orders.

• Prepare Dispatch Notes and Transfer Notes for outgoing shipments.

• Prepare and issue Credit Notes as required.

2. Inventory & Stock Management

• Process Stock Transfers between locations or projects.

• Update Project Remaining Stock and monitor stock levels.

• Maintain and update GRN (Goods Receipt Note) Reports accurately.

3. Verification & Quality Control

• Check Packing Lists and verify quantities.

• Ensure the correct profiles and labeling for all dispatch items.

4. Labelling & Dispatch Coordination

• Prepare, print, and manage stickers and labelling for products.

• Coordinate with the warehouse and logistics team for timely dispatch of goods.

5. Administrative Support

• Maintain accurate and organized documentation for audits and reference.

• Support other administrative tasks as required by management.

Requirements

• Fresh graduates are strongly encouraged to apply.

• No prior work experience required — comprehensive training will be provided.

• Basic knowledge of Microsoft Excel and Word.

• Positive attitude, willingness to learn, and strong attention to detail.

• Good organizational and communication skills.

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