Admin Assistant / Receptionist / HR Assistant

Instedt Prima; Iskandar Puteri; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic office environment in Johor is seeking an Admin Assistant / Receptionist / HR Assistant to manage front desk operations and provide HR support. Responsibilities include greeting visitors, handling correspondence, assisting with recruitment and onboarding, and maintaining HR records. The ideal candidate will hold a relevant diploma or degree, possess strong communication skills in English and Bahasa Malaysia, and be proficient in Microsoft Office. Fresh graduates are welcome to apply, with opportunities for growth within the company.

Benefits

Competitive salary

Opportunities to grow within the company

Supportive and dynamic work environment

Qualifications

• Diploma or Bachelor's Degree in a relevant field.
• Good communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage front desk operations and greet visitors.
• Handle incoming and outgoing correspondence.
• Assist with recruitment activities and onboarding documentation.
• Maintain HR records and support attendance tracking.

Skills

Good communication skills in English

Good communication skills in Bahasa Malaysia

Proficient in Microsoft Office

Well-organised

Ability to multitask

Good interpersonal skills

Education

Diploma or Bachelor’s Degree in Business Administration or Human Resources

Job description

Admin Assistant / Receptionist / HR Assistant

Manage front desk operations, including greeting visitors and handling incoming calls.

Handle incoming and outgoing correspondence, emails and deliveries.

Maintain proper filing systems (physical and electronic).

Assist in scheduling meetings, appointments and managing office calendars.

Monitor office supplies and coordinate purchases when required.

Provide general administrative support to management and departments.

Prepare basic administrative documents, reports and correspondence when required.

Coordinate office maintenance matters and liaise with vendors or service providers.

Ensure the reception area and common office areas are kept neat, organised and professional at all times.

Human Resources Support

Assist with recruitment activities, including job postings, interview scheduling and onboarding documentation.

Maintain and update employee records, HR databases and personnel files.

Assist in preparing HR letters, memos and reports.

Support attendance tracking, leave records and basic payroll documentation.

Assist with staff orientation and HR-related administrative matters.

Coordinate employee confirmation, contract renewal and resignation documentation.

Assist in organising training sessions, staff briefings and HR programmes.

Ensure compliance with company HR policies, procedures and documentation requirements.

Handle basic staff inquiries related to HR matters in a professional and confidential manner.

Requirements:

Diploma or Bachelor’s Degree in Business Administration, Human Resources or related field.

Fresh graduates are encouraged to apply.

Prior experience in admin, receptionist or HR roles is an advantage.

Good communication skills in English and Bahasa Malaysia (spoken and written).

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Well-organised, responsible and able to multitask.

Pleasant personality with good interpersonal skills.

Able to handle confidential information professionally.

Benefits:

• Competitive salary
• Opportunities to grow within the company
• Supportive and dynamic work environment