Admin Assistant (Mandarin Speaker)

Hoyiyo Shop International Sdn Bhd; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local retail firm in Kajang, Selangor, seeks an individual to handle administrative and accounting tasks. The ideal candidate should have at least an SPM or Professional Certificate, possess a positive attitude, and demonstrate good communication skills in Mandarin, English, and Bahasa Malaysia. Familiarity with MS Office applications and SQL software is advantageous. This role involves reconciling invoices, generating accounts statements, and coordinating with warehouse staff to ensure efficient order handling. Attractive bonuses and benefits are offered.

Benefits

Attractive Bonus & Increment

EPF, SOCSO, EIS

Medical Claim

Annual Leave

Qualifications

• Fresh Graduate or 1 year relevant working experience in the related field.
• Positive attitude, caring, responsible, and good teamwork skills.
• Immediate availability is highly preferred.

Responsibilities

• Perform administrative and accounting-related tasks.
• Reconcile invoices with receipts and identify discrepancies.
• Generate invoices using SQL accounting software.
• Verify and record customer payments.
• Ensure proper filing of documents for accounts payable.
• Follow up on customer payments.
• Prepare purchase orders and monitor stock levels.
• Coordinate with warehouse staff for inventory management.

Skills

Communication in Mandarin

Good communication skills

Familiar with MS Office

Experience with SQL software

Education

SPM / Professional Certificate

Tools

MS Excel

SQL Accounting Software

Job description

Hoyiyo Shop International Sdn Bhd – Kajang, Selangor

Requirements

• Candidate must possess at least a SPM / Professional Certificate.
• Fresh Graduate or 1 year relevant working experience in the related field.
• Preferable candidate that can communicate in Mandarin. English and Bahasa Malaysia will add on advantage.
• Positive attitude, keen on teamwork, caring, responsible and good communication skills.
• Familiar with MS office applications (MS Excel), knowledge of SQL software is an advantage.
• Immediate availability is highly preferred.

Responsibilities

• Administrative & accounting related works, clerical works, daily tasks.
• Reconcile invoices with official receipt & credit note and identify discrepancies.
• Generate invoices and monthly statements of account with SQL accounting software by import method.
• Verify and record customer payments and transactions related to account receivables.
• Ensure proper filing and matching of documents for account payable.
• Follow up customers for collection / overdue payments.
• Combine order and fulfilment to ensure that customers receive the right products in the correct quantities, meeting their expectations and minimizing order errors.
• Prepare purchase orders and stock ordering to supplier, monitor stock levels and place orders as needed.
• Enter order details (e.g. vendors, quantities, prices) into internal databases.
• Coordinate with warehouse staff to ensure proper storage.
• Perform any other job as assigned by the Management from time to time.

Benefits

• Working hours: Monday-Friday, 9.00am-6.00pm.
• Attractive Bonus & Increment.
• EPF, SOCSO, EIS.
• Medical Claim.
• Annual Leave.