Admin Assistant (Kuala Lumpur)

UEM Edgenta; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading Asset Management and Infrastructure Solutions company in Kuala Lumpur is seeking an Administrative Support professional. The role involves day-to-day administrative tasks, managing office supplies and records, coordinating meetings, and supporting HR functions. Candidates should have a postgraduate certificate and 1-3 years of relevant experience. This position offers a renewable contract until October 2026 in a dynamic environment focused on quality service delivery.

Qualifications

• 1-3 years of working experience in administration, HR support, or inventory management.
• Strong document preparation and coordination skills.
• Basic understanding of HR processes and inventory control procedures.

Responsibilities

• Provide day-to-day administrative support and office coordination.
• Manage office supplies and maintain organisational records.
• Coordinate internal/external meetings and support HR functions.

Skills

Microsoft Office proficiency

Organisational skills

Communication skills

Multitasking

Education

Postgraduate Certificate/Diploma in Office Administration or related field

Job description

Responsibilities

• Provide day-to-day administrative support, including document preparation, email correspondence, filing, scheduling, and office coordination.
• Manage office supplies, pantry items, furniture needs, and general upkeep, ensuring smooth operational support.
• Maintain and update organisational records such as staff lists, contact directories, org charts, and emergency contacts.
• Coordinate and schedule internal/external meetings, arrange venues, prepare agendas, compile materials, and record minutes.
• Support HR functions by maintaining leave and attendance records, processing overtime/claims, and assisting with onboarding and access setup.
• Assist with training arrangements for internal and client programmes, including room setup, materials, refreshments, and IT coordination.
• Handle confidential HR documents and communication with professionalism and discretion.
• Oversee store and inventory management—stock control, tagging, shelving, ordering, receiving goods, documentation, and vendor coordination.
• Manage key administration, including maintaining the Master Key List, tagging, logbooks, SOP compliance, and periodic audits.
• Prepare monthly operational and service reports, coordinate with site teams and departments, and ensure timely submission to management.

Requirements

• Postgraduate Certificate/Diploma in Office Administration or a related field.
• 1–3 years of working experience, with relevant exposure to administration, HR support, or inventory management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong document preparation and coordination skills.
• Basic understanding of HR processes, administrative workflows, and inventory control procedures.
• Strong organisational, communication, and multitasking skills with the ability to handle confidential information professionally.

Remark: The contract is until October 2026. Renewable contract subject to management approval.

UEM Edgenta is the region’s leading Asset Management & Infrastructure Solutions company. We are listed on Bursa Malaysia (KLSE: EDGENTA) with a clear vision to Optimise Assets and Improve Lives.

We promise the Edgenta Way of delivering quality services to our clients by going beyond standards and offering technology-based solutions as a promise of efficiency, anchored upon a mindset to ensure safety across our operations for the benefit of all our stakeholders.

Our expertise covers Healthcare Support and Property & Facility Solutions within our Asset Management segment, and Infrastructure Services, along with Asset Consultancy within Infrastructure Solutions.

We offer our clients a full suite of services throughout their asset life cycle, which includes consultancy, procurement and construction planning, operations and maintenance, as well as optimisation, rehabilitation and upgrades.

UEM Edgenta is currently present in Malaysia, Singapore, Indonesia, Taiwan and the United Arab Emirates.