Admin Assistant

Jobstreet Malaysia; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A property management company in Johor Bahru is seeking a detail-oriented Admin Assistant (JMB) to support daily administrative operations. The role involves handling documentation, coordinating with owners and vendors, and providing general administrative support for smooth building management. Candidates should have a relevant diploma, 1–2 years of experience in an admin role, and good communication skills. This position is an excellent opportunity for those looking to grow in property management.

Qualifications

• 1–2 years' experience in an admin role, preferably in property management or JMB.
• Detail-oriented and able to manage documentation efficiently.
• Experience in coordinating with various stakeholders.

Responsibilities

• Handle daily administrative tasks and office documentation.
• Prepare letters, notices, and meeting minutes.
• Manage the filing system effectively.
• Assist in coordinating with residents and contractors.

Skills

Good written and verbal communication skills

Organized

Ability to multitask

Ability to work independently

Basic knowledge of JMB operations

Education

SPM / Diploma in Business Administration or related field

Job description

We are looking for a detail-oriented Admin Assistant (JMB) to support the daily administrative operations of the Joint Management Body (JMB). The role involves handling documentation, coordinating with owners and vendors, and providing general administrative support to ensure smooth building management operations.

Key Responsibilities

• Handle daily administrative tasks and office documentation
• Prepare letters, notices, memos, and meeting minutes (AGM/EGM)
• Manage filing system (hardcopy and softcopy)
• Assist in coordinating with residents/owners, contractors, and suppliers
• Record and track complaints, work orders, and follow-up actions
• Support billing, payment records, and simple data entry
• Update residents’ database and contact lists
• Assist Building Executive / Property Manager as required
• Attend meetings and take minutes when necessary

Requirements

• SPM / Diploma in Business Administration or related field
• 1–2 years’ experience in admin role (property management / JMB experience is an advantage)
• Basic knowledge of JMB operations is a plus
• Good written and verbal communication skills
• Organized, responsible, and able to multitask
• Able to work independently and as part of a team