Admin Assistant

BATERIKU (M) SDN. BHD. (Retail); Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A retail company in Malaysia is looking for an Accounts Receivable Clerk to manage aspects of accounts receivable including sales reconciliations, data entry for invoices, and ensuring accurate transaction records. The role involves preparing invoices, handling e-wallet transactions, and supporting audit documentation. Candidates should be detail-oriented with good organizational skills to maintain bookkeeping records and assist in stocktake activities.

Responsibilities

• Perform daily accounts receivable tasks, including reconciliation of sales, pending payments, and manual settlements.
• Extract and compile daily sales data from Webmax; prepare invoices and post sales reports into the system.
• Handle e-wallet and ad-hoc reconciliations (MBB QR, CIMB Terminal, Grab, Direct Lending, customer bookings).
• Manage accounts payable by preparing and checking EPR for ePayments.
• Perform data entry tasks such as posting bills, credit notes, debit notes, and invoices into the accounting system and Webmax.
• Review, submit, and obtain approval for bills in ApprovalMax.
• Ensure all invoices and transactions are reconciled and recorded accurately.
• Assist with audit requirements, documentation preparation, and answering audit queries.
• Maintain bookkeeping records via OneDrive and manual filing.
• Perform stocktake and attend meetings/discussions as required.
• Support any ad hoc administrative or reporting tasks assigned by the department.

Job description

Responsibilities

• Perform daily accounts receivable tasks, including reconciliation of sales, pending payments, and manual settlements.
• Extract and compile daily sales data from Webmax; prepare invoices and post sales reports into the system.
• Handle e-wallet and ad-hoc reconciliations (MBB QR, CIMB Terminal, Grab, Direct Lending, customer bookings).
• Manage accounts payable by preparing and checking EPR for ePayments.
• Perform data entry tasks such as posting bills, credit notes, debit notes, and invoices into the accounting system and Webmax.
• Review, submit, and obtain approval for bills in ApprovalMax.
• Ensure all invoices and transactions are reconciled and recorded accurately.
• Assist with audit requirements, documentation preparation, and answering audit queries.
• Maintain bookkeeping records via OneDrive and manual filing.
• Perform stocktake and attend meetings/discussions as required.
• Support any ad hoc administrative or reporting tasks assigned by the department.