Admin Assistant

Taxman; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A financial services firm in Kuala Lumpur is seeking an Administrative Executive to provide essential support to management. The role involves coordinating communication, organizing meetings, and assisting in budget management. Ideal candidates should possess strong problem-solving skills, be computer literate, and fluent in Bahasa Malaysia and English. This position offers various benefits including medical claims and training opportunities.

Benefits

KWSP

SOCSO

Medical claim included

Annual leave

Training provided

Responsibilities

• Liaison and coordination tasks in support of managers.
• Drafting administrative correspondence and minutes.
• Scheduling and organizing meetings.
• Assisting in budget preparation and monitoring.
• Liaising with staff about operations.
• Preparing verbatim reports of proceedings.
• Supervising clerical support workers.

Skills

Negotiation skills

Problem-solving skills

Computer literacy

Communication skills

Fluency in Bahasa Malaysia

Fluency in English

Fluency in Mandarin

Target oriented

Good attitude

Entrepreneurship skills

Education

SPM/Diploma/Degree in relevant fields

Job description

Requirements

• SPM/Diploma/Degree or higher academic qualifications in any relevant fields.
• Exhibit strong negotiation and problem solving skills.
• Computer literate and numerate.
• Target oriented and ability to work under pressure to meet targets.
• Good written and verbal communication skills.
• Fluent in Bahasa Malaysia and English, Mandarin.
• Aggressive and fast learner.
• Good attitude and responsible character.
• Business-minded with entrepreneurship skill.

Responsibilities

• Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.
• Drafting administrative correspondence and minutes;
• Obtaining, proposing and monitoring deadlines and follow-up dates;
• Screening requests for meetings, scheduling and organizing meetings and travel arrangements;
• Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders;
• Liaising with other staff about a range of matters relating to the organization’s operations;
• Writing and answering business or technical letters and other similar correspondence;
• Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment;
• Supervising the work of clerical support workers.

Benefits

• KWSP
• SOCSO
• Medical claim included
• Annual and medical leave shall be in accordance with the prevailing Labour Law
• Annual Leave
• Training Provided