Admin and Government Affairs Junior Executive

Healthcare Planet; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare organization in Malaysia seeks an Admin & Government Affairs Junior Executive to manage administrative functions and ensure compliance with regulations. Candidates should have experience in administrative roles, strong organizational skills, and good communication in English and Bahasa Malaysia. The role involves liaising with government agencies, managing documentation for foreign workers, and handling office supplies. Willingness to travel is required for this vital support role.

Qualifications

• Proven experience in administrative roles is an advantage.
• Ability to work independently and handle sensitive information with confidentiality.
• Willingness to travel when necessary.

Responsibilities

• Manage and handle all incoming phone calls professionally.
• Coordinate the delivery and collection of incoming and outgoing parcels.
• Ensure sufficient office supplies and arrange for timely restocking.
• Assist in arranging staff accommodations and booking travel tickets when required.
• Manage utility services, including electricity and water applications and terminations.
• Handle renewal and application processes for phone lines, fire extinguishers, and clocks.
• Handle business license applications and renewals.
• Manage documentation and applications for foreign workers, including work permits and passport renewals.
• Liaise with government agencies and external parties on matters related to licensing, permits, and compliance.
• Perform additional duties as assigned by the Head of Department (HOD).

Skills

Organizational skills

Multitasking ability

Good communication skills in English

Good communication skills in Bahasa Malaysia

Confidentiality

Job description

ADMIN AND GOVERNMENT AFFAIRS JUNIOR EXECUTIVE

Join our team and take on a vital role in supporting our office operations and ensuring compliance with regulatory requirements. We are looking for a responsible, detail-oriented, and proactive Admin & Government Affairs Junior Executive to handle administrative tasks and liaise with government agencies and external stakeholders.

Key Responsibilities

• Manage and handle all incoming phone calls professionally.
• Coordinate the delivery and collection of incoming and outgoing parcels.
• Ensure sufficient office supplies and arrange for timely restocking.
• Assist in arranging staff accommodations and booking travel tickets when required.
• Manage utility services, including electricity and water applications and terminations.
• Handle renewal and application processes for phone lines, fire extinguishers, and clocks.
• Handle business license applications and renewals.
• Manage documentation and applications for foreign workers, including work permits and pass port renewals.
• Liaise with government agencies and external parties on matters related to licensing, permits, and compliance (occasional travel may be required).
• Perform additional duties as assigned by the Head of Department (HOD).

Requirements

• Proven experience in administrative roles is an advantage.
• Strong organizational and multitasking skills.
• Ability to work independently and handle sensitive information with confidentiality.
• Good communication skills in English and Bahasa Malaysia.
• Willingness to travel when necessary.