Admin

Joey Yap Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent organization in Malaysia is seeking a dedicated administrative support professional for its Special Project Department. The role involves liaising with vendors, managing documentation, and ensuring timely deliveries. Ideal candidates should have a diploma in Business Administration or a related field, good communication skills, and proficiency in Microsoft Office. Fresh graduates are encouraged to apply. This position offers Monday to Friday working hours, ensuring a balanced work-life experience.

Qualifications

• Fresh graduates are encouraged to apply.
• Basic knowledge of purchasing, inventory, or administrative processes is an advantage.
• Responsible, willing to learn, and able to handle ad hoc tasks.

Responsibilities

• Provide administrative support to the Special Project Department.
• Liaise with local and overseas vendors regarding orders, pricing, deliveries, claims, and payments.
• Ensure correct orders and timely delivery of stock purchase.
• Perform accurate data entry into Excel and maintain documentation.
• Coordinate with logistics team to monitor stock levels.
• Prepare and update purchasing and inventory reports.

Skills

Organizational skills

Attention to detail

Communication skills

Proficient in Microsoft Office (Excel, Word)

Education

Diploma in Business Administration or related field

Job description

Responsibilities

• Provide administrative support to the Special Project Department.
• Liaise with local and overseas vendors regarding orders, pricing, deliveries, claims, and payments.
• Ensure correct orders and timely delivery of stock purchase.
• Perform accurate data entry into Excel and maintain purchasing documentation and record.
• Coordinate with the logistics team to monitor stock levels and ensure timely replenishment.
• Prepare and update purchasing and inventory reports.
• Handle claims, invoices, and payment-related documentation.
• Perform other ad hoc duties as assigned.

Requirements

• Diploma in Business Administration, Supply Chain, or a related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of purchasing, inventory, or administrative processes is an advantage.
• Good organizational skills with attention to detail.
• Able to handle data entry accurately and manage documentation efficiently.
• Proficient in Microsoft Office (Excel, Word).
• Good communication skills and able to liaise with internal teams and external vendors.
• Responsible, willing to learn, and able to handle ad hoc tasks.
• Able to work independently and as part of a team.

Working hours: Monday to Friday 9AM to 6PM

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