Accounts Specialist (Accounts Receivable)

B2BE GSS Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Selangor is seeking an Accounts Specialist to handle monthly billing and customer transactions. The ideal candidate will possess a bachelor's degree in Business or a related field, with at least one year of accounting experience preferred. Responsibilities include managing invoices, addressing customer inquiries, and collaborating with the sales team. The position requires excellent communication skills, attention to detail, and proficiency in Microsoft Office. Fresh graduates are encouraged to apply.

Qualifications

• Bachelor's degree in relevant fields such as Business Studies or Accounting is required.
• At least 1 year of post-qualifying experience preferred, but fresh graduates can apply.
• Must be organized with strong communication skills.

Responsibilities

• Responsible for generating and reconciling monthly invoices.
• Address customer queries and process credit memos accurately.
• Coordinate billing completion with sales and managers.
• Manage customer collections to ensure timely payments.

Skills

Detail oriented

Organized

Fast learner

Problem-solving

Excellent interpersonal skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Proficient in Microsoft Outlook

Education

Bachelor’s degree in Business Studies/Management/Finance/Accountancy/Banking

Job description

Accounts Specialist (Accounts Receivable)

Responsibilities

• Responsible for monthly billing including invoice generation and reconciliation.
• Verify all invoices against service agreements and billing tools to ensure accuracy and completion of billing.
• Post all customer‑related transactions into the accounting system.
• Address all customer queries in accordance with the standard operating procedures.
• Process credit memos for any adjustment such as shortages, price discrepancies, pricing adjustments, uncollectible write‑offs, duplicate invoices after approval from management, ensuring customers are not over‑credited by checking supporting documents.
• Document all processes for standard and abnormal monthly billing.
• Prepare sales incentive reports on a quarterly and yearly basis.
• Coordinate with the sales team, country managers and customers to ensure completion of monthly billing.
• Manage and follow up with overdue customers to ensure timely payment and reduced aged debts.
• Handle debtors’ collection using various communication methods (emails, calls, coordination with sales) per standard procedures.
• Assist in parallel run projects for migration or new billing systems as required.
• Prepare the billing checklist.
• Prepare monthly sales reports requested by customers and management.
• Perform any other ad‑hoc duties as requested and assigned by the reporting manager.

Requirements

• Possess a bachelor’s degree in Business Studies, Management, Finance, Accountancy, Banking or an equivalent field.
• At least 1 year of post‑qualifying working experience in accounting is a plus, but fresh graduates are welcome.
• Detail oriented, organized, with a strong sense of urgency and commitment.
• Fast learner, proactive, and keen to learn with initiative.
• Problem‑solving and resolution capabilities.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Excel, Word, and Outlook.