Accounts Executive (Payables / Petty Cash)

ELK HR Services MySdn.Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Kuala Lumpur is hiring an Accounts Executive to manage petty cash functions. The role involves verifying claims, ensuring compliance with policies, and maintaining organized records. Candidates should possess a Diploma or Degree in Accounting and demonstrate strong attention to detail and communication skills. Experience with accounting systems is a plus. This position offers opportunities to streamline processes in a dynamic environment.

Qualifications

• Minimum 1-2 years experience in finance or accounting.
• Familiarity with petty cash or employee claim processes.
• Strong communication and interpersonal skills.

Responsibilities

• Examine petty cash claims for accuracy and compliance.
• Input claims into the accounting system promptly.
• Prepare consolidated petty cash reports for Finance Manager.

Skills

Attention to detail

Knowledge of accounting principles

Proficiency in Microsoft Excel

Communication skills

Education

Diploma or Degree in Accounting

Tools

SAP

Quickbook

Job description

Accounts Executive (Payables/Petty Cash)

Examine submitted petty cash claims for accuracy, completeness, and compliance with company policies.

Validate supporting documents such as receipts, approval forms, and related memos.

Ensure claims fall within allowable limits and are properly authorized.

Approve petty cash reimbursement claims in the system after verification.

1. Review & Verify Claims

• Examine submitted petty cash claims for accuracy, completeness, and compliance with company policies.

• Validate supporting documents such as receipts, approval forms, and related memos.

• Ensure claims fall within allowable limits and are properly authorized.

• Approve petty cash reimbursement claims in the system after verification.

2. GL Coding & Data Entry

• Assign appropriate General Ledger (GL) codes and cost centers to each claim item.

• Accurately input claims into the accounting system in a timely manner.

• Ensure proper tax treatment (e.g. GST/VAT) is applied where relevant.

3. Monitor Claim Status

• Track the progress of claims from submission to approval and reimbursement.

• Communicate with employees to clarify unclear, incomplete, or incorrect claim entries.

• Follow up on outstanding or rejected claims and resolve issues promptly.

4. Reconciliation & Reporting

• Prepare consolidated petty cash reports for Finance Manager and auditors as needed.

• Assist with month‑end accruals for outstanding petty cash claims.

• Reconcile petty cash records with system balances and physical cash where applicable.

5. Cash Flow & Replenishment

• Monitor petty cash float and initiate timely replenishment requests.

• Ensure that recorded usage aligns with actual physical or bank balances.

6. Filing & Documentation

• Maintain organized digital filing of all petty cash documents and records.

• Archive claims systematically by department, period, or location for audit readiness.

7. Policy Compliance & Process Improvement

• Enforce compliance with internal petty cash policies and escalate non‑compliant cases.

• Recommend improvements to streamline petty cash claim processes and controls.

8. Internal Support & Communication

• Provide guidance to employees on petty cash procedures, documentation, and claim requirements.

• Liaise with approvers and the finance team to ensure timely and accurate reimbursements.

Job Requirements:

• Education: Diploma or Degree in Accounting, Finance, or a related field.
• Experience:
  • At least 1–2 years of relevant experience in finance or accounting, preferably with exposure to petty cash or employee claim processes.
  • Familiarity with accounting systems (e.g. SAP, Quickbook) is an added advantage.
• Skills:
  • Strong attention to detail and accuracy.
  • Good knowledge of accounting principles and internal controls.
  • Proficient in Microsoft Excel and other office applications.
  • Ability to work independently and meet deadlines.
• Personal Attributes:
  • Responsible and trustworthy in handling cash‑related transactions.
  • Proactive, organized, and process‑oriented.
  • Strong communication and interpersonal skills.

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