Accounts and Admin Executive

Song Consulting Pte Ltd; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Johor Bahru is seeking an Accounts & Admin Executive to manage finance, HR administration, and office operations. The ideal candidate should hold a Diploma or Degree in a related field and have 2–4 years of relevant experience. Responsibilities include maintaining financial records, handling accounts payable/receivable, and supporting payroll processes. Proficiency in accounting software and strong communication skills in Bahasa Malaysia and English are essential for success in this role.

Qualifications

• 2–4 years of accounting and administrative experience, preferably in SMEs.
• Highly organised, trustworthy, and able to work independently.
• Able to handle multiple tasks and confidential information professionally.

Responsibilities

• Maintain full set of accounts and handle Accounts Payable and Receivable.
• Oversee day-to-day office administrative tasks and manage office supplies.
• Liaise with external parties and suggest improvements for workflow optimisation.

Skills

Accounting software proficiency

Strong understanding of Malaysian accounting standards

Good communication skills in Bahasa Malaysia and English

Organisational skills

Education

Diploma or Degree in Accounting, Finance, Business Admin

Tools

Xero

QuickBooks

Microsoft Excel

Job description

Accounts & Admin Executive

We are expanding operations in Johor Bahru and seeking a dedicated Accounts & Admin Executive to support daily finance, HR administration, and office management functions. This role is fully based at our Johor Bahru premises, supporting local operations while coordinating with regional teams when required.

Key Responsibilities

Accounting & Finance

• Maintain full set of accounts including journals, ledgers, and monthly financial records.
• Handle Accounts Payable (supplier bills, vendor payments) and Accounts Receivable (client invoices, collections).
• Prepare and issue invoices; follow up on outstanding payments.
• Perform bank reconciliation, petty cash management, and simple cashflow tracking.
• Assist with monthly closing and preparation of management reports.
• Support payroll processes, including allowances, reimbursements, EPF, SOCSO, and PCB.
• Ensure compliance with Malaysian statutory requirements (EPF, SOCSO, EIS, SST, tax submissions).
• Prepare documents for auditors, tax agents, and regulatory reporting when required.

Administration & Office Management

• Oversee day-to-day office administrative tasks.
• Manage office supplies, utilities, maintenance, courier arrangements, and vendor coordination.
• Maintain filing systems, staff records, leave tracking, HR documentation, and office calendars.
• Assist with onboarding/offboarding administrative procedures.
• Arrange local travel logistics, meeting setups, and simple procurement tasks.
• Support coordination with Singapore HQ and other regional offices for finance/admin processes.

Reporting & Coordination

• Provide regular updates on office expenses, payables/receivables, cashflow status, and admin matters.
• Liaise with external parties (bankers, government bodies, vendors, service providers).
• Suggest improvements for administrative efficiency and workflow optimisation.

Requirements

• Diploma or Degree in Accounting, Finance, Business Admin, or relevant field.
• 2–4 years of accounting and administrative experience, preferably in SMEs.
• Strong understanding of Malaysian accounting standards and statutory compliance (EPF, SOCSO, EIS, SST).
• Proficiency with accounting software (Xero, QuickBooks, SQL, MYOB, etc.) and Microsoft Excel.
• Good communication skills in Bahasa Malaysia and English.
• Highly organised, responsible, trustworthy, and able to work independently at the JB office.
• Able to handle multiple tasks, deadlines, and confidential information professionally.