Account Payable Executive

Mulia Property Development; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development company is seeking a detail-oriented Accounts Payable Specialist in Kuala Lumpur. The role involves managing vendor data entry, processing invoices, ensuring compliance with contracts, and preparing financial reports. Candidates should have strong organizational skills and be capable of daily bank reconciliations. This position is essential for ensuring timely payments and maintaining comprehensive vendor documentation.

Responsibilities

• Ensure accurate data entry for vendors in the system.
• Verify vendor historical data including payment terms.
• Generate new vendor IDs upon receipt of documents.
• Review and process invoices for payment compliance.
• Monitor payment schedules and discounts.
• Conduct daily bank reconciliation for outgoing payments.
• Prepare daily and monthly accounts payable reports.
• Assist in closing AP modules at month-end.

Job description

Ensure accurate data entry for vendors in the system based on all source documents, including purchase orders, invoices, contracts, and payment terms.

Verify vendor historical data, including vendor name, bank details, payment terms, and outstanding balances.

Generate new vendor IDs in the system upon receipt of completed vendor registration documents.

Review and process invoices for payment, ensuring accuracy and compliance with internal policies.

Monitor payment schedules, early payment discounts, and any rebates or adjustments.

Ensure compliance with contracts, including verification of amounts and approval workflows.

Daily Reconciliation

Perform daily bank reconciliation for outgoing payments versus system records.

Reconcile vendor accounts to identify and resolve discrepancies.

Record and reconcile petty cash and other minor disbursements.

Accounts Payable Reporting

Extract aged payable reports daily and ensure timely follow-up on overdue payments.

Prepare daily and monthly reports, including payment schedules, accruals, and other related AP reports.

Monthly Tasks

Generate monthly vendor payment schedules.

Prepare accruals, prepayments, and other month‑end adjustments.

Prepare reports for management review, including vendor statements and reconciliations.

Assist in the closing of AP modules at month‑end.

Case-by-Case / Ad-Hoc Tasks

Send reminders to vendors regarding outstanding documentation or approvals.

Assist management with payment approvals or dispute resolution.

Coordinate with internal teams for vendor-related queries or clarifications.

Maintain accurate vendor documentation, contracts, and correspondence.

Monitor upcoming contract expirations and alert relevant teams.

Perform any other task assigned by management.