Account Officer

Shiji Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global software solutions provider is seeking a dedicated payroll and administrative support professional in Kuala Lumpur. The role focuses on payroll accuracy, onboarding new hires, and maintaining financial records. Ideal candidates should have 1-2 years of experience in payroll functions and familiarity with accounting systems like Xero. Join a dynamic team to enhance financial management in a growing organization.

Qualifications

• Minimum of 1–2 years’ experience in payroll and accounts payable.
• Strong knowledge of local accounting standards and payroll processes.
• Experience with accounting systems such as Microsoft Dynamics NAV is an advantage.

Responsibilities

• Prepare and support monthly payroll for employees, ensuring accuracy.
• Coordinate onboarding for new hires and manage offboarding.
• Verify and process employee expense claims in line with company policies.

Skills

Payroll management

Attention to detail

Communication skills

Time management

Tools

Microsoft Dynamics NAV

Xero

Job description

Company Description

Shiji Group provides software solutions and services for the hospitality, food service, retail and entertainment industries, ranging from hotel management solutions, to food and beverage and retail systems, payment gateways, data management, online distribution and more. Founded in 1998 as a network solutions provider for hotels, and later changed to a software provider for the whole consumer market, Shiji Group today comprises 5,000 employees in 80+ subsidiaries and brands, serving over 91,000 hotels, 200,000 restaurants and 600,000 retail outlets. Shiji is committed to connecting the global business of hospitality. We provide an integrated suite of technological solutions that empower hotel, retail, food, and entertainment companies to better connect with their guests.

Position Objective

This role focuses on finance and administrative tasks related to Shiji Australia. It provides support in payroll functions, financial operations, and general office administration. The role contributes to various aspects of financial management, ensuring the accuracy of financial records and the effective handling of administrative responsibilities.

Job Responsibilities

• Prepare and support monthly payroll for Shiji Australia employees, ensuring accuracy and compliance with internal policies and statutory obligations.
• Coordinate onboarding for new hires and manage the offboarding process for departing employees.
• Process and manage employee superannuation contributions in accordance with legal requirements.
• Verify and process employee expense claims in line with company policies.
• Respond promptly to payroll-related inquiries from employees and managers.
• Accurately maintain payroll records and data in Xero, ensuring compliance with PAYG, superannuation regulations, relevant industrial awards, and the Fair Work Act.
• Prepare purchase orders for goods and licenses related to project requirements.
• Set up and maintain supplier accounts, process supplier invoices, reconcile supplier statements, and prepare supplier payment runs.
• Perform general office duties such as filing, archiving, and photocopying as needed.
• Undertake other tasks and responsibilities as assigned or deemed appropriate.

Qualifications

• Minimum of 1–2 years’ experience in payroll and accounts payable.
• Strong knowledge of local accounting standards, payroll processes, and superannuation regulations.
• Quick learner with exceptional accuracy and attention to detail.
• Excellent interpersonal and communication skills; proven ability to work effectively in a team environment.
• Self-motivated, with strong time management, prioritization, and analytical skills.
• Experience with accounting systems such as Microsoft Dynamics NAV is an advantage.