Account Executive

EPG Engineering System; Iskandar Puteri; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading engineering firm in Iskandar Puteri, Malaysia, seeks a candidate to review employee expense reports, prepare accounting vouchers, and assist with budget preparation. Responsibilities include monitoring departmental expenditures, conducting cost analysis, and proposing optimization measures. The ideal applicant should be detail-oriented and capable of ensuring compliance with company policies, with opportunities to improve expense processes within the financial service center.

Responsibilities

• Review employee expense reports, supplier invoices, and related vouchers for compliance.
• Confirm that expenses are categorized correctly.
• Prepare accounting vouchers and post entries accurately.
• Follow up on accrued and amortized expenses.
• Assist in preparing annual and monthly expense budgets.
• Analyze discrepancies between actual expenses and budgets.
• Monitor department expenditures and provide suggestions.
• Reconcile accounts payable and bank statements.
• Conduct cost structure and trend analysis.
• Propose cost-saving measures.
• Prepare documentation for audits and inspections.
• Follow up on supplier contract payments.
• Assist with financial shared service center implementation.

Job description

Responsibilities

• Review employee expense reports, supplier invoices, and related vouchers to ensure they are legal, compliant, and in accordance with company policy.
• Confirm that expenses are correctly categorized (e.g., administrative expenses, travel expenses, sales expenses, etc.).
• Prepare accounting vouchers and post entries promptly and accurately.
• Follow up on accrued and amortized expenses (e.g., rent, utilities, insurance, etc.).
• Assist in preparing annual and monthly expense budgets.
• Regularly analyze the discrepancies between actual expenses and budgets to provide management with a basis for decision-making.
• Monitor the expenditure of each department, offer reasonable suggestions, and prevent overspending.
• Regularly reconcile accounts payable, bank statements, and cash to ensure that expenses match the records.
• Conduct cost structure and trend analysis (e.g., changes in the proportion of travel expenses, increases or decreases in administrative costs).
• Propose cost-saving measures or optimization of the cost structure.
• Prepare relevant expense documentation in accordance with annual audits and tax inspections.
• Follow up on supplier contract payment terms and arrange expense payments appropriately.
• Assist with the implementation of the financial shared service center or ERP system and optimize expense processes.