Account & Admin Executive

SHS Plastics Industries; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company located in Kulai, Johor is seeking a candidate to oversee financial reporting, administrative operations, and human resource activities. Responsibilities include preparing financial statements, supervising administrative tasks, and managing payroll and recruitment processes. The successful candidate will work independently and need to ensure compliance with safety regulations, making this a challenging and rewarding role.

Qualifications

• Minimum supervision in preparing full financial reports.
• Experience in managing month-end closing activities.
• Supervisory skills for administrative operations.

Responsibilities

• Prepare financial statements and reports.
• Supervise administrative operations and staff.
• Handle human resource activities including payroll and recruitment.

Job description

Financial Responsibilities

• i) Prepare full set of account; prepare monthly closing and financial reports (P&L, Balance sheet, debtors and creditors Aging Report, sales report, production report and other reports when necessary) independently under minimum / no supervision.
• ii) Must prepare Accrual, Journal Data Entries, Fixed Assets and Depreciations'.
• iii) Manage various aspects of month end closing activities including ensuring proper cut off and timely reconciliation of balance sheet accounts.
• iv) Prepare Cheques, payment vouchers, journal vouchers, bank reconciliations and debit / credit note issuing.
• v) Ensuring timely credit collection from customers and monitor daily/ weekly/ monthly cash flow movement to ensure sufficient fund is maintained for operation requirements.
• vi) Ensuring proper issuing of Suppliers payment Cheque.
• vii) Ensure proper recording and filling of documents are maintained.
• viii) Petty Cash Control and other Miscellaneous Payment.
• ix) Sales tax and GST report submission.
• x) Annual EA form submission for all employees.

Administrative and Operations

• xi) Responsible for Administrative and Operation activities within the company and delegate tasks to appropriate departments.
• xii) Supervise, Coach and Guide the Admin Assistant in the day to day Administrative Operation.
• xiii) Conduct Month and stock audit and present stock report after Admin Assistant has done reconciliation of stocks with Warehouse and Production.
• xiv) Supervise the issuing of Invoice and Delivery Order done by the Admin Assistant.
• xv) Supervise the purchase order issued done by the Admin Assistant.
• xvi) Supervise the transportation carriage inwards and outwards done by the Admin Assistant with the forwarder.
• xvii) Liaise with Store department for the maintenance and inspection of all company vehicles.
• xviii) Liaise with Production and Store department for timely and prompt and shipments.
• xix) Need to help to run errands to Banks, Auditors and Immigration office.

Human Resource

• xx) Responsible for Human Resource activities within the company.
• xxi) Payroll checking after Admin Assistant has done the calculation and government report submission.
• xxii) Interview and Recruitment of new staff and workers.
• xxiii) Provide prompt and accurate Apportionment and Confirmation Letters to all staff and work
• xxiv) Issue warning/ termination letters to all delinquent workers.
• xxv) Work with various department heads to ensure observance of safety rules and regulations and personal safety at the workplace.

And to perform other ad-hoc tasks/ assignment as and when required by the management.