Project Administrator à United States

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Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Finance Business Services PMO supports a global change program across Finance Business Services which in turn supports the wider Global Finance strategy. The role is critical in working with the Group Head of Finance Programmes in delivering as part of an experienced specialist team, those projects that support the wider Finance Business Services team in delivering global change programmes.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!

The Opportunity

We are seeking a skilled project delivery lead to manage the successful execution of defined finance system and process projects across our global finance community. You will be responsible for aligning project stakeholders and business owners with deliverables, timelines, and responsibilities, ensuring effective coordination across internal and external project resources and overseeing all dependencies that may impact outcomes.

You will establish and maintain structured frameworks for project planning, governance, quality reviews, and risk management, proactively monitoring progress, resolving issues, and escalating concerns to meet key milestones. Building strong working relationships with business process owners and other stakeholders will be central to your role, as will facilitating workshops, reviews, and collaborative meetings to identify requirements and explore new, effective ways of working.

You will ensure accurate tracking and reporting of project performance against budgets within the established governance structure, while overseeing documentation such as Project Briefs, Execution Plans, and key logs and registers. This role includes leading post-project reviews, handovers to BAU teams, and capturing lessons learnt to inform future initiatives. Proficiency in using project management tools—such as MS Project, risk and variance analysis, and scheduling methodologies—is essential for maintaining clarity and transparency throughout the project lifecycle.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, allocate, and unite our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We’re looking for people who:

Deliver complex finance projects end-to-end across global and dynamic environments
Bring strong expertise in project planning, reporting, budgeting, and risk management
Communicate and influence effectively across diverse stakeholders and governance groups
Lead change initiatives, developing practical training and communication tools
Apply sound judgement, solve problems independently, and tailor solutions based on experience
Collaborate across functions with a strong customer focus and ability to manage teams

What we offer you:

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefitsto help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity orexpression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment thatembraces diverse experiences, perspectives, and ideas – this drives our excellence.

Our Application Process

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Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.