Executive Pa jobs in United States

Part-Time Legal Receptionist

Award-winning media and commercial law firm based in Central London renowned for its creative industries is seeking to hire a Part-Time Legal Receptionist.

• Salary to £31,000 (FTE)
• Part-Time
• Office Based
• 09:00-17:30 working hours (Tuesday-Thursday)
• Great firm benefits to include 25 days annual leave (FTE), pension, private medical insurance, season ticket loan etc.!

This role would be perfect for someone who is confident dealing with members at all levels at the firm, is a strong team player, and has a flexible and helpful attitude to work as part of the Admin Team to assist them with general administration duties while also delivering a prompt and professional reception service.

Part-Time Legal Receptionist Key Responsibilities:

• Meet and greet clients on arrival at reception and informing staff members of clients' arrival
• Answer telephone calls to the main switchboard promptly and politely
• Monitor the Reception inbox / emails and deal with messages left on the firm's general voicemail during out-of-hours periods
• Manage the bookings for meeting rooms through an on-line calendar system and set up refreshments for meetings and clear boardrooms after meetings
• Ensure the kitchen and all client facing areas are kept clean and tidy and fully stocked (where applicable)
• Manage stock and order shopping supplies online
• Take orders for purchasing lunch and other catering requirements of the firm
• Manage incoming post and book couriers and taxis etc.
• Create new client and matter hard copy files
• Assist at firm and client functions where available

Part-Time Legal Receptionist Skills & Requirements:

• Must be able to attend the office in-person for the 3 day week
• Previous experience within a front of house role in a legal (preferred) or professional services environment
• A proactive team player with a flexible and helpful attitude