Part-Time Safety Admin Assistant (22.5h)

University Hospitals Bristol and Weston NHS Foundation Trust; Bristol; On-site; GBP 22,000 - 28,000; Part time

Job summary

A health trust in the UK is seeking an enthusiastic Administration Assistant to join their Safety Department. This Band 3 role involves providing essential administrative support, managing communications, coordinating meetings, and maintaining records. Ideal candidates will possess strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work independently. The position is part-time, requiring 22.5 hours per week on a fixed-term contract.

Qualifications

• Standard keyboard skills.
• Ability to take and transcribe meeting minutes accurately.
• Strong organisational skills and ability to prioritise workload.
• Ability to work independently and use own initiative.
• High level of confidentiality and discretion.
• Effective team player with good problem-solving skills.

Responsibilities

• Acting as the first point of contact for internal and external queries.
• Managing diaries, scheduling meetings, preparing agendas, and taking minutes.
• Maintaining departmental records and handling document management.
• Supporting training administration, including booking rooms and managing attendance records.
• Assisting with procurement and stock control using Trust systems.
• Coordinating site inspections, logging actions, and reporting repairs.

Skills

Organisational skills

Communication skills

Problem-solving skills

Teamwork

Confidentiality and discretion

Microsoft Office proficiency

Education

Good standard of education (GCSE or equivalent)

Office administration/secretarial qualifications

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SAP Ariba

Job description

A health trust in the UK is seeking an enthusiastic Administration Assistant to join their Safety Department. This Band 3 role involves providing essential administrative support, managing communications, coordinating meetings, and maintaining records. Ideal candidates will possess strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work independently. The position is part-time, requiring 22.5 hours per week on a fixed-term contract.