Executive Pa-Jobs in Frankreich

Purpose of the Role

Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department.

Person Specification

• Previous administration and office management experience.
• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.
• Previous invoicing system experience.
• Strong IT skills.
• Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to work on own initiative and as a team member, providing support to the team as and when necessary.
• Excellent attention to detail.

Key Responsibilities

• Manage the phone lines.
• Provide information and guidance to external and internal company contacts.
• Manage mail, travel, and consumable orders.
• Prepare and organize meetings.
• Organize event logistics.
• May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing.
• Ensure the monitoring and research of documents: participate in monitoring regulatory, competitive and technical developments, etc.
• Methodically archive and classify the documents entrusted to him/her: digital archiving, file plans, etc.
• Coordinate the flow of information to all services.
• Possibly manage various management tasks for his/her manager or department: expense reports, payment, various entries, etc.

What We Offer

• Competitive Salary.
• 26 days Annual Leave.
• Industry leading Life Assurance.
• Healthcare Cash Plan.
• Wellbeing Employee Assistant Programme.
• Pension Scheme.
• Eye Care Vouchers.
• Long Service Award.
• Season Ticket Loan.
• Occupational Health Service.