Administration Assistant (Directorate Secretary)

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 19,000 - 22,000; Full time

Job summary

A UK-based healthcare organization is looking for an enthusiastic Administration Assistant to support the day-to-day operations of the Medicine Care Group. Responsibilities include providing secretarial service, minute taking, and managing HR documentation. Candidates should have strong computer skills, attention to detail, and effective communication abilities. This role offers numerous benefits including NHS Pension and generous holidays.

Benefits

Access to NHS Pension Scheme

27 days holiday rising to 33 days

Generous relocation package

Employee Assistance Programme

Learning and development opportunities

Qualifications

• Minimum 6 months secretarial or administrative experience, preferably in a healthcare setting.
• Ability to manage time and workload efficiently and adapt flexibly.

Responsibilities

• Provide full secretarial service to specified group of managers.
• Take minutes in meetings and produce accurate documentation.
• Arrange travel and rail tickets.
• Cover colleagues during periods of absence.

Skills

Excellent computer/IT skills

Strong written and oral communication

Attention to detail

Ability to work under pressure

Education

GCSE grade C or above in Maths and English

Tools

Microsoft Office Packages

Job description

A Vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust.

We are looking for an enthusiastic and dynamic individual to join the Administration Team as an Administration Assistant / Directorate Secretary. The role is very varied and will involve supporting the day to day running of the services within the Medicine Care Group.

Requirements:

• Education: GCSE grade C or above (including Maths and English) or equivalent.
• Excellent computer/IT skills, including Microsoft Office Packages.
• Minimum 6 months secretarial or administrative experience, preferably in a healthcare setting.
• Ability to work well under pressure, prioritise a busy office, manage time and workload efficiently, and adapt flexibly.
• Attention to detail, high standard of work, strong written and oral communication, and excellent telephone communication skills.

Key responsibilities:

• Full secretarial service to a specified group of managers, including electronic diary management.
• Minute taking in meetings and production of accurate minutes and notes.
• Minute taking from recorded Teams meetings and production of accurate minutes and notes.
• HR/Payroll documentation for care group staff.
• Cover colleagues during periods of absence due to sickness or annual leave.
• Arrange travel and rail tickets.
• Order and collect paper case notes.

For further information about what it is like to work for our Trust, please visit: https://yorkhospitals.pagetiger.com/hdjgx

Our benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
• 27 days holiday rising to 33 days (depending on NHS Trust service).
• A generous relocation package of up to 30% of salary (capped at £18k), for hard-to-fill positions where relocation would be an expectation to undertake the role fully.
• A variety of different types of paid and unpaid leave covering emergency and planned leave.
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme.
• NHS Car Lease scheme and Cycle to Work scheme.
• An extensive range of learning and development opportunities.
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers.

Additional information: A full description of the role is available in the attachment: job description.>

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks – including our Race Equality, LGBTQ+, Disability and Carers Networks – to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer – We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE – Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

This advert closes on Thursday 27 Nov 2025.