Administrative Assistant (Professional Masters Programme)

University of Oxford, Dept of Computer Science; Oxford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading educational institution in Oxford is seeking an administrative professional to support teaching arrangements. The ideal candidate will have strong organisational and communication skills, along with experience in student administration. Duties include processing registrations, maintaining records, and assisting lecturers. This role offers a competitive employee benefits package including a pension scheme and flexible working from home options.

Benefits

Excellent contributory pension scheme

38 days annual leave

Family leave schemes

Cycle loan scheme

Discounted public transport

Qualifications

• Experience in administration, particularly in student administration, is desirable.
• Ability to provide advice and assistance to lecturers.
• Maintain accurate records and set up teaching facilities.

Responsibilities

• Process course module registrations.
• Respond to queries from students and lecturers.
• Collaborate with team members for smooth programme operation.

Skills

Organisational skills

Communication skills

Independent working

Administration experience

Job description

About the Role

The post holder is the first point of contact for all external and internal lecturers and will be required to provide advice and assistance with the arrangements for teaching.

We are seeking applicants with experience of administration, who have excellent organisational skills, good communication skills, and ability to work independently. Previous experience of working in student administration is desirable.

The postholder will undertake duties such as processing course module registrations, maintaining accurate records, setting up daily teaching facilities, responding to queries from students and lecturers, and working with other members of the team for the smooth running of the Programme.

About Us

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Department of Computer Science at Oxford is renowned for pioneering research and teaching across diverse fields, consistently ranking among the best in the world. Our commitment to innovation drives us to tackle complex technological and societal challenges.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing, reflected in the range of benefits that we offer including:

• Excellent contributory pension scheme
• 38 days annual leave (including public holidays)
• Family leave schemes
• Cycle loan scheme and discounted public transport

Once probationary period is over, working from home will be permitted for one day per week. Set days in the office will be Monday and Thursday.

Diversity

Committed to equality and valuing diversity.

Application Process

You will be required to upload a supporting statement and an up-to-date CV as part of your online application.

Your supporting statement must clearly demonstrate how you meet each of the essential selection criteria listed in the job description. Applications that do not include a supporting statement or CV, or fail to address the criteria in sufficient detail, will not be considered.

You must already have the right to work in the UK at the time of application. We are unable to sponsor visas for this post.

While we recognise the value of AI tools in assisting with application preparation, submissions that are clearly AI-generated without personalisation or insight will be rejected. It's crucial that your application reflects your own experiences and understanding of the role.

The closing date for applications is midday on 12th January 2026. Interviews are expected to be held in the week commencing 19th January.