Administrative Assistant-Jobs in United States

Executive Team Assistant - London Bridge

• London - hybrid (wfh 1-2 days a week)
• 40 hour week - flex

Are you an organised, proactive individual with a flair for making things run smoothly? If so, we have an exciting opportunity for you!

Our client, an innovative, successful and expanding renewable energy business based in London Bridge, is seeking an Executive Team Assistant to provide essential administrative support to the Management Board and Leadership Team.

As the Executive Team Assistant, you will play a vital role in ensuring the seamless operation of the office. Your responsibilities will include:

• Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems, administrative procedures such as expenses and invoices.
• Support the Managing Director with drafting and cascading all communications both internal and external.
• Typing and editing of executive correspondence and production of management reports.
• Prepare the Management Board and Leadership team for key meetings including logistics, diary invites, the preparation of agenda items, presentation decks, taking minutes and following up on action items when required.
• Arrange internal and external events and meetings/conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics.
• Arrange and manage internal social events such as Christmas/holiday parties and team building and social events.
• Support the Managing Director with daily diary of appointments, prioritising and managing conflict to ensure diary time is utilised effectively.
• Organise all domestic and international travel arrangements including flights, transportation, accommodation, Visa assistance.

What We're Looking For:

• Proven experience in a similar role, demonstrating your ability to keep things organised and running smoothly.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with Microsoft Teams for hosting meetings.
• Excellent written and verbal communication skills, with strong attention to detail.
• Strong organisational and decision-making skills, with the ability to work under pressure.
• A commitment to confidentiality and data protection.

Qualifications:

• Ideally, a degree in English, Communications, or Business Administration.
• Experience in managing invoices and maintaining financial records is a plus.

Why Join Us?

At our client's organisation, it's not just about what you do, but how you do it. They are guided by four key principles: Collaboration, Responsibility, Pioneering Spirit, and Talent. They believe in working together, taking ownership, thinking creatively, and recognising the unique skills each team member brings.

In this role, you'll be part of a vibrant team that values innovation and excellence, providing you with opportunities for growth and development.

Ready to Make an Impact?

If you're excited about the prospect of supporting a dynamic leadership team and ensuring smooth daily operations, we want to hear from you!