Administration jobs in United States

About us

Avencia Consulting are partnered with a well respected Energy MGA in London currently looking to hire an Underwriting Assistant to join on a permanent basis.

The role

Supporting the CEO in all matters relating to the smooth running of the MGA. Providing high-level secretarial and administrative support to your CEO and general office management responsibilities. Carrying out Personal Assistant duties for the CEO as directed, supporting supplier management, board meetings, data entry, calendar, time, and other administration tasks.

Key accountabilities

• Provide full diary management - organise internal and external meetings, ensuring effective administrative arrangements are in place to enable the meeting to run well, for example: book venues and meeting rooms, arrange IT equipment and catering and ensure invitations and notes are distributed in good time, liaise with clients, colleagues and other PA/EAs.
• Coordinating schedules, meetings, and appointments, arranging travel and booking accommodation, as required, organise, plan, and manage team events.

• Formatting information for internal and external communication. For example, preparing memos, letters, invoices, statements, and other documents.
• Assisting with word processing, documentation, and database requirements.
• Processing your CEO's monthly expenses.

• Supporting the CEO and team in the underwriting process, including a daily underwriting review of submissions to ensure all data capture is accurate and up to date.
• Scanning and accurately filing all submission data and related documentary information, as provided by brokers and clients.
• Reviewing the various underwriting and system generated reports on a regular basis so that you can become aware of unusual trends and/or adverse movements. These can then be escalated, and appropriate action taken to correct and improve erroneous or incomplete data.
• Assisting and working with risk modelling pricing tools.
• Starting to build and maintain broker and client relationships.
• Working closely with all group departments and connected third parties to obtain and provide information as required.
• Building knowledge of market developments and becoming current in relevant classes of business.
• Ensuring accuracy and integrity of underwriting data in underwriting systems.
• Adhering to group underwriting procedures, controls and systems under remit, and any report trigger or alert factors that have the potential to impact negatively on the reputation or financial position of the company.
• Monitoring and following up on payments for outstanding premiums, where appropriate.
• Preparing quotes, policies and endorsements for review by the CEO / team in an accurate and timely manner.
• Ensuring awareness of and compliance with internal and external underwriting regulations.

Skills & experience

• Degree in a relevant field would be beneficial, but not essential.
• Numerate and analytical with strong attention to detail.
• Interested to build knowledge of Pernix products and territories.
• Prepared to work towards an insurance related qualification.
• Good organisational and analytical skills with an ability to prioritise and effectively manage workload while maintaining a high level of accuracy, professionalism, and confidentiality.
• Ability to support successful and timely delivery in a fast-paced environment.
• Personable and able to effectively communicate with teams within and external to the PineWalk Group, including building and maintaining client and broker relationships.
• Team player with strong work ethic and a strong interest in the performance of the business.
• Ability to work flexibly to meet business needs, including outside of office hours as required.
• Proficiency in the Microsoft Office Suite of applications, as well as good experience with spreadsheets and database processing programs.