Recursos Humanos jobs in Brazil

The Executive Assistant Manager assists the CEO.

He / she provides both Managers with information of all the departments.

• An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company's standards, revenues and controlling costs;
• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO;
• Acting as the point of contact among executives, employees, clients and other external partners;
• Managing information flow in a timely and accurate manner;
• Managing executives' calendars and set up meetings;
• Make travel and accommodation arrangements;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Oversee the performance of other clerical staff;
• Act as an office manager by keeping up with office supply inventory;
• Take minutes during meetings;
• Screen and direct phone calls and distribute correspondence;
• Preparing financial statements and handling basic bookkeeping tasks;
• Filing and retrieving corporate records, documents, and reports;
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
• Helping prepare for meetings;
• Greeting visitors and deciding if they should be able to meet with executives;
• Using various software, including word processing, spreadsheets, databases, and presentation software;
• Monitor the evolution of projects;

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

REMOTE

• Work experience as an Executive Assistant, Personal Assistant or similar role;
• Be excellent at project management;
• Excellent MS Office knowledge;
• Outstanding organizational and time management skills;
• Discretion and confidentiality;
• Strong organizational skills and ability to multitask;
• Problem-solving and decision making;
• Interpersonal skills;
• Ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• A proactive approach to problem-solving with strong decision-making skills;
• Professional level verbal and written communications skills;
• Bachelor's degree in Business Administration or related fields;
• Experience with project management;

Experience in the industry sector.

• Strong leadership and people management skills;
• Dynamic personality and creative mindset;

Full proficiency in English.