Executive Assistant Manager (Eam)

Rmaish; Teletrabalho; BRL 120.000 - 160.000; Tempo integral

Resumo da oferta

A leading company in Campinas, Brazil is seeking an Executive Assistant Manager to provide high-level administrative support to the CEO. The role involves managing information flow, executives' calendars, and overseeing clerical staff. The ideal candidate must have exceptional organizational skills and experience as an Executive Assistant or Personal Assistant. A Bachelor's degree in Business Administration and proficiency in English are required. This position offers a dynamic work environment and opportunities for personal and professional growth.

Qualificações

• Experience as an Executive Assistant or Personal Assistant.
• Ability to manage executives' calendars and set up meetings.
• Strong decision-making skills.
• Experience in the industry sector.

Responsabilidades

• Assist the CEO with administrative tasks and coordination.
• Act as the point of contact among executives and clients.
• Prepare financial statements and handle basic bookkeeping.
• Manage information flow and oversee clerical staff performance.

Conhecimentos

Project management

MS Office knowledge

Organizational skills

Problem-solving

Interpersonal skills

Formação académica

Bachelor's degree in Business Administration or related fields

Descrição da oferta de emprego

Industry

The Executive Assistant Manager assists the CEO.

He / she provides both Managers with information of all the departments.

• An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company's standards, revenues and controlling costs;
• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO;
• Acting as the point of contact among executives, employees, clients and other external partners;
• Managing information flow in a timely and accurate manner;
• Managing executives' calendars and set up meetings;
• Make travel and accommodation arrangements;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Oversee the performance of other clerical staff;
• Act as an office manager by keeping up with office supply inventory;
• Take minutes during meetings;
• Screen and direct phone calls and distribute correspondence;
• Preparing financial statements and handling basic bookkeeping tasks;
• Filing and retrieving corporate records, documents, and reports;
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
• Helping prepare for meetings;
• Greeting visitors and deciding if they should be able to meet with executives;
• Using various software, including word processing, spreadsheets, databases, and presentation software;
• Monitor the evolution of projects;

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

REMOTE

Qualifications

• Work experience as an Executive Assistant, Personal Assistant or similar role;
• Be excellent at project management;
• Excellent MS Office knowledge;
• Outstanding organizational and time management skills;
• Discretion and confidentiality;
• Strong organizational skills and ability to multitask;
• Problem-solving and decision making;
• Interpersonal skills;
• Ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• A proactive approach to problem-solving with strong decision-making skills;
• Professional level verbal and written communications skills;
• Bachelor's degree in Business Administration or related fields;
• Experience with project management;

Experience in the industry sector.

Key Skills

• Strong leadership and people management skills;
• Dynamic personality and creative mindset;

Full proficiency in English.