Administrative Coordinator

AWR; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Administrative Coordinator to manage the Director Aftersales calendar and facilitate communications and meetings. The role requires excellent organizational skills and a Bachelor's degree or equivalent, along with 5 years of experience in a similar position. The successful candidate will draft documents, coordinate appointments, and manage office supplies, ensuring smooth administrative operations.

Qualifications

• Minimum of 5 years experience as an Administration Coordinator.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage the Director Aftersales calendar and schedule appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Screen and direct communications to appropriate parties.
• Draft and proofread Arabic documents and reports.
• Organize internal and external meetings and coordinate travel arrangements.

Skills

Communication Skills

Computer Skills

Education

Bachelor’s Degree or equivalent

Job description

Job responsibilities:

• Manage the Director Aftersales calendar, including scheduling meetings and appointments.
• Prepare and organize meeting agendas, take minutes, and follow up on action items.
• Screen and direct phone calls, emails, and other correspondence to appropriate parties.
• Draft and proofread Arabic documents, emails, and reports.
• Scheduling the leave roaster consulting with the concerned Managers.
• Organize internal and external meetings, appointments, and events.
• Coordinate travel arrangements for staff members as needed.
• Prepare and maintain meeting materials, presentations, and agendas.
• Act as the point of contact between departments and ensure information is shared efficiently.
• Manage incoming and outgoing communications, including emails, phone calls, and physical mail.
• Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate.
• Control of stationery items, maintain and update databases, filing systems, and documentation.
• Assist in preparing reports, presentations, and other business documentation.
• Track and maintain records of office expenses and invoices etc.
• Order office supplies and maintain inventory.
• Coordinate with Legal departments or offices to facilitate work processes.
• Manage administrative workflows, raising pandadocs and ensuring smooth office operations.

Educational Qualification

• Bachelor’s Degree or equivalent

Work Experience

• 5 years minimum experience as Administration coordinator

Competencies

• Communication & Computer Skills

Languages

• Excellent written and verbal communication skills in English.