Executive Assistant

VentureOne; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A forward-thinking company based in Abu Dhabi is seeking an experienced Executive Assistant to support executive leadership. The successful candidate will manage complex schedules, coordinate travel, prepare meeting materials, and ensure effective communication between executives and teams. With 3+ years of relevant experience, exceptional organizational skills, and proficiency in Microsoft 365, this role offers a competitive, tax-free salary and comprehensive benefits. Join a dynamic team and contribute to innovative projects.

Benefits

Education allowance

Free on-site meals

Annual flight allowance

Health coverage

Relocation support

Access to well-being activities

Qualifications

• At least 3+ years of experience as an Executive Assistant or similar administrative role.
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
• Strong problem-solving skills and proactive mindset.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prepare executives for meetings by organizing agendas and briefing materials.
• Coordinate travel logistics, itineraries, and expense reporting.
• Draft and review professional correspondence on behalf of leadership.
• Track key initiatives, deadlines, and deliverables.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Emotional intelligence

Tools

Microsoft 365

Job description

About The Company

VentureOne is not just a company; it is an innovation hub, a hotbed of creativity, and a place where groundbreaking ideas become reality. Our team is a diverse mix of visionaries, strategists, and go‑getters, all united by a shared mission: to redefine industries and pave the way for success, both locally and globally.

About The Role

The Executive Assistant will serve as a trusted partner to VentureOne’s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment. This is a full-time position that will support 2-3 senior executives.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
• Coordinate travel logistics, itineraries, and expense reporting.
• Act as a primary point of contact between executives, internal teams, and external partners.
• Draft, review, and manage professional correspondence on behalf of leadership.
• Facilitate timely communication and ensure alignment across departments.
• Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
• Support special projects and research assignments, providing data, insights, and summaries.
• Help design and streamline internal processes to improve organizational efficiency.
• Plan and coordinate internal and external meetings, offsites, board sessions, and events.
• Take clear meeting notes, summarize key decisions, and monitor action items.
• Assist with office management tasks, vendor coordination, and resource planning.
• Support recruiting efforts by coordinating interviews and onboarding documentation.

Minimum Requirements

• At least 3+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High emotional intelligence and the ability to work cross-functionally.
• Proficiency with productivity tools (Microsoft 365, etc).
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

Preferred Requirements

• Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
• Ability to manage projects independently and make decisions on behalf of leadership.
• Strong problem-solving skills and proactive mindset.

We provide a competitive, tax‑free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on‑site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well‑being activities such as sports and recreational events.

How To Apply

Are you ready to embark on an exciting journey with VentureOne? If you're a visionary with a passion for innovation, we want to hear from you. To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.

At VentureOne, we believe that diverse perspectives drive innovation. We are committed to creating an inclusive and equal opportunity workplace. All qualified applicants will receive equal consideration for employment. Join us in shaping the future of business. Apply today and let's venture into a world of possibilities together!