Executive Assistant

❤️ About Poppy AI; Dubai; Hybrid; AED 220,000 - 258,000; Full time

Job summary

A fast-scaling AI company in Dubai seeks a proactive Life Manager / Executive Operations Partner to directly support the founder. This role involves owning the founder's calendar, managing logistics, and optimizing operational tasks to allow for a focus on scaling the business. The ideal candidate will have 4–6 years of relevant experience in high-growth environments, embodying a highly independent and execution-focused mindset. Compensation includes $60K–$70K salary, PTO, relocation support, and equity potential.

Benefits

Phantom equity potential

Paid travel

PTO

Relocation support

Qualifications

• 4–6+ years supporting a founder, executive, or leadership team.
• Experience in fast-paced startup or high-growth environments.
• Proven ability to operate independently with minimal direction.

Responsibilities

• Own and optimize the founder’s calendar and priorities.
• Manages communications and follow-through.
• Plan and manage international travel end-to-end.
• Coordinate vendors and operational needs.

Skills

Advanced calendar management

Operational coordination

Performance metrics management

Tools

Google Workspace

Slack

AI productivity tools

Job description

Life Manager / Executive Operations Partner to Founder

Company: Giga Brands
Founder: Hunter Harris
Location: Primarily Dubai (hybrid, in-person expected)
Travel: Frequent international travel (e.g., Lebanon, India and other locations)
Employment Type: Full-time (contract)
Compensation: $60,000–$70,000 + PTO + relocation support + long-term phantom equity potential

About the Company

Giga Brands is a fast-scaling, AI-forward company supporting modern digital businesses and brands. The team operates in a high-performance, execution-driven environment with approximately 25 team members globally.

This role directly supports the founder and sits at the center of executive operations, logistics, and day-to-day execution.

The Role

We are hiring a highly proactive Life Manager / Executive Operations Partner to take full ownership of the founder’s day-to-day operational life.

This is not a traditional administrative EA role. This position is designed for someone who operates independently, anticipates needs before they arise, and ensures everything — from calendar to logistics to execution — is fully dialed in.

Success means the founder is fully focused on scaling the company while operational and executive tasks run seamlessly in the background.

Key Responsibilities

Executive & Calendar Ownership

• Own and optimize the founder’s calendar and priorities
• Anticipate needs and prepare proactively
• Ensure all meetings, logistics, and preparation are handled
• Manage communications and follow-through

Operational & Project Support

• Track projects and deliverables across teams (light project management)
• Pull performance metrics and support operational visibility
• Coordinate across internal stakeholders and contractors
• Execute quickly on priorities communicated throughout the day

Travel & Logistics

• Plan and manage international travel end-to-end
• Coordinate flights, accommodations, and schedules
• Support in-person logistics across locations
• Flexibility to travel with or support the founder as needed

Administrative & Execution Support

• Manage expenses, documentation, and bookings
• Coordinate vendors and operational needs
• Maintain systems, organization, and structure
• Ensure nothing falls through the cracks

AI-Enabled Productivity

• Leverage AI tools to improve efficiency, workflows, and execution
• Help implement systems that scale founder productivity

Ideal Candidate Profile

Experience

• 4–6+ years supporting a founder, executive, or leadership team
• Experience in fast-paced startup, agency, or high-growth environments
• Proven ability to operate independently with minimal direction

Core Traits

• Highly independent and proactive
• Execution-focused and fast-moving
• Detail-oriented and organized
• Direct communicator who values efficiency over small talk
• High ownership mindset
• Adaptable to changing priorities

Skills

• Advanced calendar and logistics management
• Strong operational coordination and follow-through
• Ability to manage high volumes of tasks and priorities
• Comfortable working with performance metrics and dashboards

Tools & Tech

• Google Workspace
• Slack
• Standard agency/startup tools
• Comfort using AI tools for productivity and operations

Work Style & Expectations

• Hybrid role based primarily in Dubai
• 3–6 days/week in-person depending on schedule and priorities
• Flexible hours aligned with founder workflow
• Fast-paced, high-output environment
• Requires autonomy and decisiveness

Compensation & Benefits

• Salary: $60K–$70K
• Phantom equity potential for long-term contribution
• Paid travel
• PTO
• Relocation support
• High-growth exposure working directly with founder