Receptionist & Executive Assistant

Tripod Global; Dubai; On-site; AED 183,000 - 258,000; Full time

Job summary

A leading organization located in Dubai is seeking a proactive and highly organized Receptionist / Executive Assistant. The role involves managing front office operations, supporting HR coordination, and providing executive management assistance. The ideal candidate will have 2-3 years of relevant experience, strong multitasking skills, and proficiency in MS Office. This position offers the opportunity to contribute to employee engagement activities and support the Managing Director.

Qualifications

• 2-3 years experience as a Receptionist, Executive Assistant, or similar role.
• Strong multitasking and organizational skills.
• Experience handling travel and visa processes independently.

Responsibilities

• Act as the first point of contact for visitors and calls.
• Manage office administration, supplies, and compliance records.
• Support recruitment, onboarding, and employee record management.
• Handle health insurance, visa renewals, and HR ERP updates.
• Provide Executive Assistant support to the Managing Director.
• Maintain IT inventory and asset tracking.
• Coordinate employee engagement activities & small office events.

Skills

Strong multitasking and organizational skills

Experience handling travel & visa processes independently

Familiar with HR processes & ERP systems

Proficient in MS Office

Proficient in Canva

Professional, discreet, and detail-oriented

Job description

We are looking for a proactive and highly organized Receptionist / Executive Assistant to support our front office operations, HR coordination, executive management, and office administration.

Key Responsibilities:

• Act as the first point of contact for visitors and calls
• Manage office administration, supplies, and compliance records
• Support recruitment, onboarding, and employee record management
• Handle health insurance, ILOE, visa renewals & HR ERP updates
• Provide Executive Assistant support to the Managing Director
• Maintain IT inventory and asset tracking
• Coordinate employee engagement activities & small office events

Requirements:

• 2- 3 years experience as a Receptionist, Executive Assistant, or similar role
• Strong multitasking and organizational skills
• Experience handling travel & visa processes independently
• Familiar with HR processes & ERP systems
• Proficient in MS Office & Canva
• Professional, discreet, and detail-oriented