Executive Assistant & Front Office Coordinator

Tripod Global; Dubai; On-site; AED 183,000 - 258,000; Full time

Job summary

A leading organization located in Dubai is seeking a proactive and highly organized Receptionist / Executive Assistant. The role involves managing front office operations, supporting HR coordination, and providing executive management assistance. The ideal candidate will have 2-3 years of relevant experience, strong multitasking skills, and proficiency in MS Office. This position offers the opportunity to contribute to employee engagement activities and support the Managing Director.

Qualifications

• 2-3 years experience as a Receptionist, Executive Assistant, or similar role.
• Strong multitasking and organizational skills.
• Experience handling travel and visa processes independently.

Responsibilities

• Act as the first point of contact for visitors and calls.
• Manage office administration, supplies, and compliance records.
• Support recruitment, onboarding, and employee record management.
• Handle health insurance, visa renewals, and HR ERP updates.
• Provide Executive Assistant support to the Managing Director.
• Maintain IT inventory and asset tracking.
• Coordinate employee engagement activities & small office events.

Skills

Strong multitasking and organizational skills

Experience handling travel & visa processes independently

Familiar with HR processes & ERP systems

Proficient in MS Office

Proficient in Canva

Professional, discreet, and detail-oriented

Job description

A leading organization located in Dubai is seeking a proactive and highly organized Receptionist / Executive Assistant. The role involves managing front office operations, supporting HR coordination, and providing executive management assistance. The ideal candidate will have 2-3 years of relevant experience, strong multitasking skills, and proficiency in MS Office. This position offers the opportunity to contribute to employee engagement activities and support the Managing Director.