Logistics jobs in United Arab Emirates

• Manage the Executive Director's calendar, ensuring optimal scheduling of meetings, events, and travel to enhance productivity.
• Prepare and distribute comprehensive meeting agendas and minutes, capturing key decisions and action items for follow-up.
• Serve as a primary point of contact between the Executive Director and internal/external stakeholders, fostering effective communication.
• Conduct thorough research and prepare briefing materials for the Executive Director, enabling informed decision-making.
• Oversee the coordination of special projects and initiatives, ensuring timelines and deliverables are met with precision.
• Maintain confidential files and documents, adhering to privacy protocols and safeguarding sensitive information.
• Assist in budget management by tracking expenses related to the Executive Director's activities and preparing reports as necessary.
• Facilitate logistics for events and travel, including itineraries, accommodations, and transportation arrangements.
• Implement and enhance office procedures and systems to improve efficiency and streamline operations.
• Support the Executive Director in strategic planning and organizational development activities through administrative assistance.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Management, or a related field is preferred for a solid foundational knowledge.
• A minimum of 1 years of experience as an executive assistant or in a similar administrative role, demonstrating proficiency in supporting senior executives.
• Professional certifications such as Certified Administrative Professional (CAP) or Executive Assistant Certification can be a strong advantage.
• Fluency in English is required,.
• Strong technical skills in office software (e.g., MS Office Suite, project management tools) to enhance operational efficiency.
• Exceptional organizational skills and attention to detail, ensuring accuracy in all tasks and the ability to manage multiple priorities.
• Strong interpersonal skills to build relationships with diverse stakeholders and represent the Executive Director professionally.
• Proactive problem-solving abilities, with a knack for anticipating needs and addressing challenges before they escalate.
• A high degree of integrity and discretion in handling confidential information, reflecting professionalism and trustworthiness.

Employment Type

Full Time

Company Industry

• Oil & Gas

Department / Functional Area

• Top Management
• Senior Management

Keywords

• Executive Secretary

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