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Secretary Administrative Assistant
Job summary
A leading contracting firm in the UAE is seeking a reliable and organized Secretary to support daily office operations in Abu Dhabi. The ideal candidate will manage communications, assist with basic accounting, and handle visa and government-related procedures. Prior experience in the UAE and knowledge of local office practices are essential. This full-time office-based role offers a competitive salary based on experience.
Benefits
Qualifications
- Previous experience as a Secretary or Administrative Assistant, preferably in the UAE.
- Knowledge of UAE visa procedures and labor regulations.
- Familiarity with government portals (MOHRE, GDRFA, Free Zone systems).
Responsibilities
- Answer and forward phone calls professionally.
- Manage emails and office communication.
- Perform basic accounting tasks like invoicing and data entry.
- Assist with visa processing for employees.
- Coordinate with government departments such as MOHRE and Immigration.
- Prepare and maintain company documents and records.
- Schedule meetings and manage calendars.
- Support HR-related administrative tasks.
- Handle office supplies and general office management.
Skills
Office Location: Hameem Abu Dhabi
Driving License will be good
We are looking for a reliable and organized Secretary to support daily office operations in the UAE. The ideal candidate will handle administrative tasks, manage communication, assist with basic accounting, and support visa and government-related procedures. Knowledge of UAE office practices and regulations is an advantage.
- Answer, screen, and forward phone calls professionally
- Manage emails, correspondence, and office communication
- Perform basic accounting tasks (invoicing, expenses, petty cash, data entry)
- Assist with visa processing for employees (employment visas, renewals, cancellations, Emirates ID, medical tests, etc.)
- Coordinate with government departments such as MOHRE, Immigration, and free zone authorities
- Prepare, organize, and maintain company documents and records
- Schedule meetings and manage calendars
- Support HR-related administrative tasksHandle office supplies and general office management
- Assist management with daily administrative duties
- Perform other tasks typically required in UAE office operations
- Experience working in the UAE
- Familiarity with government portals (MOHRE, GDRFA, Free Zone systems)
- Ability to work under pressure and meet deadlines
- Full-time position
- Office-based role
- Competitive salary based on experience
- Previous experience as a Secretary or Administrative Assistant (UAE experience preferred)
- Knowledge of UAE visa procedures and labor regulations is a strong advantage
- Basic accounting knowledge
- Good command of English (spoken and written)
- Strong organizational and communication skills
- Ability to multitask and work independently
- Proficiency in MS Office (Word, Excel, Outlook)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.