Secretary Administrative Assistant

Spectra Geotech Foundation Contracting LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading contracting firm in the UAE is seeking a reliable and organized Secretary to support daily office operations in Abu Dhabi. The ideal candidate will manage communications, assist with basic accounting, and handle visa and government-related procedures. Prior experience in the UAE and knowledge of local office practices are essential. This full-time office-based role offers a competitive salary based on experience.

Benefits

Competitive salary based on experience

Qualifications

• Previous experience as a Secretary or Administrative Assistant, preferably in the UAE.
• Knowledge of UAE visa procedures and labor regulations.
• Familiarity with government portals (MOHRE, GDRFA, Free Zone systems).

Responsibilities

• Answer and forward phone calls professionally.
• Manage emails and office communication.
• Perform basic accounting tasks like invoicing and data entry.
• Assist with visa processing for employees.
• Coordinate with government departments such as MOHRE and Immigration.
• Prepare and maintain company documents and records.
• Schedule meetings and manage calendars.
• Support HR-related administrative tasks.
• Handle office supplies and general office management.

Skills

Organizational skills

Communication skills

Multitasking

Basic accounting knowledge

Proficiency in MS Office

Good command of English

Job description

Office Location: Hameem Abu Dhabi

Driving License will be good

Job Summary:

We are looking for a reliable and organized Secretary to support daily office operations in the UAE. The ideal candidate will handle administrative tasks, manage communication, assist with basic accounting, and support visa and government-related procedures. Knowledge of UAE office practices and regulations is an advantage.

Key Responsibilities:

• Answer, screen, and forward phone calls professionally
• Manage emails, correspondence, and office communication
• Perform basic accounting tasks (invoicing, expenses, petty cash, data entry)
• Assist with visa processing for employees (employment visas, renewals, cancellations, Emirates ID, medical tests, etc.)
• Coordinate with government departments such as MOHRE, Immigration, and free zone authorities
• Prepare, organize, and maintain company documents and records
• Schedule meetings and manage calendars
• Support HR-related administrative tasksHandle office supplies and general office management
• Assist management with daily administrative duties
• Perform other tasks typically required in UAE office operations

Preferred Qualifications:

• Experience working in the UAE
• Familiarity with government portals (MOHRE, GDRFA, Free Zone systems)
• Ability to work under pressure and meet deadlines

Working Conditions:

• Full-time position
• Office-based role
• Competitive salary based on experience

Requirements:

• Previous experience as a Secretary or Administrative Assistant (UAE experience preferred)
• Knowledge of UAE visa procedures and labor regulations is a strong advantage
• Basic accounting knowledge
• Good command of English (spoken and written)
• Strong organizational and communication skills
• Ability to multitask and work independently
• Proficiency in MS Office (Word, Excel, Outlook)