Administrative Assistant

PJT Partners; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global advisory investment bank in Dubai seeks an experienced Administrative Assistant to provide strategic support to the Dubai team. The ideal candidate will excel in organizational and communication skills, with a minimum of 3 years' experience in financial services. Responsibilities include managing schedules, acting as a gatekeeper, and handling confidential documents. A familiarity with Microsoft Office Suite is essential, and fluency in English is required, with Arabic preferred.

Qualifications

• Minimum 3 years of experience in financial services, law firms, or private equity funds.
• Exceptional organizational and time-management skills.
• Excellent oral and written communication skills.

Responsibilities

• Provide strategic support to the Dubai team.
• Act as gatekeeper to junior professionals.
• Manage calendars and schedule appointments.
• Handle confidential documents and correspondence.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving

Attention to detail

Interpersonal skills

Integrity

Microsoft Office Suite

Tools

Salesforce

Job description

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.

From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.

To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Responsibilities

PJT wishes to hire an experienced and highly motivated Administrative Assistant in Dubai to provide strategic support members of the Dubai team. The ideal candidate will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgement in a variety of situations.

Additional Responsibilities Include

• Act as gatekeeper to junior professionals of the Dubai‑coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back‑up to other administrative assistants as required
• Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
• Cover multiple phone lines, and communicate with clients as requested
• Send and reply to emails on behalf of professionals; draft other correspondence
• Proactively seek to learn and understand the business to better assist professionals and/ or clients
• Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
• Handle confidential documents and correspondence as required, including some personal administration
• Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
• Provide back‑up to other administrative assistants as required (holiday cover etc.)

Qualifications

• Minimum 3 years’ of experience working in financial services, law firms or private equity funds
• Exceptional organisational and time‑management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
• Excellent oral and written communication skills and high attention to detail. Professional presence, positive demeanour and strong interpersonal skills
• High level of integrity, sound judgement, and strong work ethic
• Eagerness to work in an entrepreneurial, results‑driven environment
• Proficiency in Microsoft Office Suite, Salesforce experience a plus
• Fluency in English is required
• Fluency in Arabic is preferred, but not essential

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In order to be considered, please ensure your resume/CV is submitted in PDF format.