Administrative Assistant

Anker Innovations LTD; Dubai; On-site; AED 220,000 - 294,000; Full time

Job summary

A leading multinational corporation in Dubai is seeking an Administrative Support Specialist to oversee visa and license management, ensure compliance, and manage office operations across the MEA region. The ideal candidate has a bachelor's degree, at least 2 years of administrative experience, and strong English communication skills. This role offers the opportunity to engage in various operational tasks while fostering a supportive work environment.

Qualifications

• Minimum 2 years of administrative work experience.
• Experience in a multinational corporation or regional support role is preferred.
• Prior experience in visa management and administrative operations is highly preferred.

Responsibilities

• Handle employee visa and company license management.
• Manage office lease operations across the region.
• Oversee annual medical insurance renewals for employees.
• Handle procurement and reimbursement processes.
• Assist in budgeting and daily office operations.

Skills

Excellent English communication skills

Strong multitasking abilities

Problem-solving skills

Cross-cultural collaboration

Meticulous and detail-oriented

Proficiency in Microsoft Office

Education

Bachelor's degree or above

Job description

Work Location: Dubai, Dubai Silicon Oasis

Position Overview

Responsible for supporting comprehensive administrative functions across the MEA (Middle East and Africa) region, ensuring the efficient and compliant operation of multiple offices. This role is key to ensuring smooth business operations.

Core Responsibilities

• Employee Visa & Company License Management: Handle the application, renewal, and cancellation of employee visas in Dubai, and manage the end-to-end processes for employee work visas and residence permits in other MEA regions. Oversee the annual renewal of company business licenses and other documents to ensure entity compliance.
• Lease Management: Manage the full cycle of office leases across the region, including new leases, renewals, and termination, to ensure normal office operations.
• Employee Medical Insurance Management: Responsible for the annual renewal and procurement of group medical insurance for employees.
• Fixed Asset Management: Manage regional office fixed assets, including procurement approvals, offline purchasing, asset registration, retrieval, and annual inventory counts.
• Daily Procurement & Reimbursement: Handle daily office procurement, supplier management, and routine expense reimbursements.
• Budgeting & Operations: Assist in formulating and executing regional administrative quarterly and annual budgets, maintaining control over daily expenses and reimbursements. Manage daily office operations to ensure a safe and efficient work environment.
• Comprehensive Support: Provide various administrative support to the regional team, including meetings, team-building activities, employee benefits, and travel arrangements.

Qualifications

• Bachelor's degree or above.
• Minimum 2 years of administrative work experience. Experience in a multinational corporation or regional support role is preferred.
• Excellent English communication skills (must have), with a positive and proactive attitude.
• Strong multitasking, problem-solving, and cross-cultural collaboration abilities.
• Meticulous and detail-oriented, with proficiency in Microsoft Office software.
• Prior experience in visa management and administrative operations is highly preferred.