Buying Assistant jobs in United States

Job Purpose
To oversee and manage the end-to-end procurement activities within the organization, with a primary focus on general procurement and the supervision of renovation and fit-out projects.

Key Responsibilities

• Manage the full procurement lifecycle for goods and services, including office supplies, equipment, and service contracts.
• Evaluate supplier quotations, negotiate contracts, and finalize purchase terms in alignment with company policies.
• Develop and maintain a robust network of reliable suppliers and service providers.
• Stay informed on market trends, price fluctuations, and emerging products or technologies to support informed and strategic procurement decisions.
• Oversee procurement activities related to renovation and fit-out projects, including sourcing materials, furnishings, and contractor services.
• Supervise on-site project activities to ensure alignment with design specifications, quality standards, and timelines.
• Collaborate closely with architects, contractors, and vendors to ensure smooth and timely project execution.
• Conduct regular site visits to monitor project progress, ensure quality control, and verify compliance with safety standards.
• Prepare and manage procurement and project budgets, ensuring financial discipline and cost efficiency.
• Generate and present regular reports on procurement progress, project milestones, and budget tracking.
• Continuously identify opportunities for cost optimization, process improvement, and enhanced vendor performance.
• Ensure adherence to internal procurement policies, procedures, and compliance regulations.
• Maintain accurate and comprehensive records of purchases, contracts, vendor communications, and project documentation.
• Work closely with administration, finance, IT, and facilities teams to ensure procurement activities align with organizational operational needs.
• Support additional procurement and infrastructure-related initiatives as required.

Skills and Experience

• 5-8 years of relevant experience in procurement, including exposure to interior fit-outs or infrastructure projects.
• Established network and strong relationships with vendors and contractors within relevant industries.
• In-depth understanding of market trends, pricing dynamics, and vendor evaluation techniques.
• Excellent project supervision, negotiation, and communication skills.
• Proficient in Microsoft Office Suite and procurement/project management software.
• Ability to manage multiple tasks, work independently, and adapt to dynamic project requirements.

Qualifications

• Bachelors degree in Business Administration, Supply Chain Management, Engineering, or a related field.
• Certification in Procurement (e.g., CIPM, CIPS, CPP) or Project Management (e.g., PMP) is highly desirable.