Bank jobs in South Africa

JOB DESCRIPTION

Job Title: Audit Administrator

Department: Audit

Reports to: Director / Training Officer

Short Summary of the role: Ensure that adequate administrative support is provided to the audit department and the training officer.

Academic Qualifications Required: Grade 12

Skills, Competencies, and Experience Required:

• Organisational skills
• Filing accuracy
• Teamwork
• Time management
• Client service skills

Experience: Experience working in an audit department in an administrative role.

Competencies:

• Communication (verbal and written)
• Confidentiality
• Attention to detail
• Ability to handle pressure and a high workload

Required Computer Package: Microsoft Office (advanced level). GreatSoft (advantageous).

Key Duties and Responsibilities:

Audit Department:

• Check and approve weekly timesheets for the audit department.
• Link task codes to clients for timesheets.
• Approve travel and overtime claims.
• Pull tax documents from EFILING for clerks.
• Do deed searches for the firm.
• Arrange training for the audit department.
• Prepare weekly WIP reports.
• Plan all audits and review jobs.
• Plan stock counts.
• Handle referral counts, quotes, etc.
• Arrange travel for audit staff (allowances, accommodation, car rental, flights).
• Request bank confirmations from the confirmation authority.
• Confirm start dates of audits.

GreatSoft:

• Create tasks and fees.
• Add new task codes.
• Add and terminate staff in GS.
• Update staff charge-out rates.
• Pull monthly timesheet reports from managers and directors.
• Print WIP reports for directors.

Auditor General:

• Handle invoicing.
• Send statements and follow up on debtors.

Company Vehicles:

• Maintain up-to-date logbooks for PKF(PE) vehicles.
• Establish procedures for when not in the office.
• Maintain vehicle maintenance records, conduct inspections, organize services, and prepare monthly reports including scan logbooks, scheduled maintenance, and kilometers.
• Manage petrol cards.
• Ensure all drivers have valid licenses on file.

Compliance:

• Ensure compliance with the firm's System of Quality Management (SOQM), policies, and procedures.
• Adhere to the Employee Code of Conduct, HR policies, SAICA, IRBA, and IESBA Codes of Conduct.

Work Complexity: Support directors and the audit department.

Level of Independence: Work independently.